Office Manager

Tilbury Douglas; Sheffield; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

26 days annual leave

Long service days: after 3, 7 and 10 y

Private medical insurance

Life Assurance

DC pension matched up to 8%

Enhanced parental leave

Volunteer days

Flexible and Agile working

Employee Assistance Programme

Professional membership fees

Perks at Work discounts

Flexible Benefits: Critical illness, 6

Cycle to work scheme

Job summary

Tilbury Douglas is recruiting an Office Manager for the Water North regional office in Sheffield to ensure a safe, professional, welcoming and well organised workplace for employees, customers, partners and visitors.

Reporting to the Regional Director, you will coordinate facilities, workplace arrangements, visitors, meetings and general office administration, working with IT, SHE, Finance and Procurement to keep the office operating as an effective collaboration hub for the region.

Qualifications

• Organised, proactive Office Manager
• Confident communicator with employees, customers, partners and visitors
• Strong administration, planning and coordination skills with attention to detail
• Calm and practical when priorities change; sound judgement and discretion
• Experience coordinating facilities or suppliers, PO processing and invoices, and supporting workplace safety

Responsibilities

• Coordinate the daily operation of the office: access passes, keys, parking, desks, meeting rooms and shared areas
• Maintain safety, security, access and emergency arrangements; coordinate inductions and inspections
• Arrange meeting rooms, refreshments, visitor access and support leadership meetings and events
• Log and progress facilities and technology issues; coordinate cleaning, maintenance and shared services
• Raise purchase orders, process invoices and monitor routine office expenditure, gather feedback

Skills

Organised

Communication

Coordination

Attention to detail

Discretion

Tools

Facilities management software

Job description

Location: Sheffield

We are looking to appoint an organised and proactive Office Manager to support the effective day-to-day operation of our Water North regional office. You will help ensure the office is safe, professional, welcoming and well organised for employees, customers, partners and visitors.

As the office manager you will be reporting to the Regional Director, you will be the main point of coordination for facilities, workplace arrangements, visitors, meetings and general office administration. Working closely with our Property and Facilities Management, IT, SHE, Finance and Procurement teams, you will resolve issues promptly and help the office operate as an effective collaboration hub for the region.

Key Duties

• Coordinate the daily operation of the office, including access passes, keys, parking, desks, meeting rooms, shared areas, supplies and local office information.
• Maintain clear safety, security, access and emergency arrangements; coordinate office inductions and support workplace inspections and resulting actions.
• Arrange meeting rooms, refreshments, visitor access and practical support for leadership meetings, workshops, employee events and important customer or partner visits.
• Log and progress facilities and technology issues, coordinating cleaning, maintenance, repairs, printers, meeting-room equipment and other shared services with the relevant support teams.
• Raise purchase orders, process invoices and monitor routine office expenditure, while gathering feedback and progressing practical improvements to the workplace.

About You

• Approachable, highly organised and proactive, with a strong sense of ownership
• Confident communicator who can work effectively with employees, customers, partners, visitors and support teams
• Strong administration, planning and coordination skills, with excellent attention to detail
• Calm and practical when managing changing priorities, with sound judgement and discretion
• Experience coordinating facilities or suppliers, processing purchase orders and invoices, and supporting workplace safety arrangements

What we can offer you

• Competitive salary
• 26 days annual leave (with the opportunity to buy or sell up to 3 days holiday)
• 3 additional long service days achieved after 3, 7 and 10 years
• Private medical insurance for yourself (with the option to buy family cover)
• Life Assurance
• Defined contribution pension scheme matched up to 8%
• Enhanced maternity, paternity and parental leave
• 2 days volunteering opportunities
• Flexible and Agile working (dependent on your role)
• Employee Assistance Programme
• Professional membership fees
• Perks at Work Employee discount scheme offering discounts on a range of categories such as electronics, home appliances, food & groceries, car buying, travel, fitness and more
• Flexible Benefits scheme which includes the opportunity to purchase benefits such as:
  • Critical illness insurance (with option to purchase for your partner)
  • Dental Insurance
  • Travel insurance
  • Cycle to work scheme
  • Retail vouchers/payroll giving/activity pass for top leisure attractions.

Who we are

Tilbury Douglas is a leading UK building, infrastructure, engineering and fit-out company, delivering vital projects across sectors including health, education, highways, justice, defence, aviation, water, and environment.

Our people are at the heart of our success. We are committed to an inclusive culture that encourages innovation and celebrates individual differences. We are proud to hold Investors in Diversity status.

Please note: we do not hold a sponsorship licence. This role is subject to Baseline Personnel Security Standard (BPSS) clearance.

We look forward to receiving your application.