Office Manager

Bain and Gray; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading asset management firm in Central London seeks a proactive Office Administrator to join their dynamic team. The role includes managing office supplies, supporting HR functions, and ensuring compliance with health and safety regulations. With a variety of responsibilities, this position is crucial for the daily operations and the ideal candidate will be a versatile 'jack of all trades'. Be part of a fresh approach to asset management and apply ASAP!

Benefits

Performance-based bonuses

Pension scheme

Health insurance

Income protection

25 days annual leave

2 days a week WFH

Flexibility for parental duties

Qualifications

• Experience in varied administrative tasks such as finance and HR support.
• Proactive and adaptable to take on diverse responsibilities.
• Ability to manage office supplies and coordinate with contractors.

Responsibilities

• Manage office supplies and ensure inventory stays updated.
• Coordinate office maintenance and IT support activities.
• Assist with HR responsibilities during manager's maternity leave.

Skills

Office Management

Finance Administration

HR Assistance

IT Support

Health and Safety Compliance

Job description

Location: Central London, West End

My client is a hugely impressive, slick asset management firm with the aim of moving away from traditional Asset Management practices. This fresh approach makes for a dynamic and fast-paced environment, and we are looking for a proactive and experiencedOffice Administratorto join the growing team. This role includes a variety of tasks, from Office Management, finance administration and assistance with HR functions whlist the HR manager is maternity leave. This role would suit a jack of all trades candidate – someone who has experience doing a little of everything.

• Office Ordering: Manage and maintain office supplies, placing orders and ensuring inventory is up to date.
• Contractor and Office Maintenance Management: Coordinate with contractors for office maintenance, including cleaners, printer services, and landlord-related tasks (e.g. fobs).
• Ad Hoc Letter Writing Assistance: Support the Chief Operating Officer (COO) in drafting and preparing ad hoc correspondence as needed.
• IT Support: Assist with IT-related queries, including troubleshooting, ordering new IT equipment, and liaising with IT service providers.
• Health and Safety: Handle health and safety requirements as necessary, ensuring the office environment complies with regulations

HR

• Additional responsibility on an Ad Hoc bases for example, diarising annual reviews, onboarding of new starters, health insurance enquiries and internship program support (annually).
• Covering for the HR manager whilst she is on maternity leave – helping with recruitment, managing annual leave tracking etc.

Benefits:

• Performance-based bonuses
• Pension scheme
• Health insurance
• Income protection
• 25 days annual leave
• 2 days a week WFH
• Flexibility to help with school drop off / pick up

Based in newly refurbished offices in the heart of the West End, this role will work closely with the EA to the CEO and be one of only three support staff. The role is pivotal in keeping the daily operations running smoothly. This is an urgent hire so please applyASAPto avoid disappointment!

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in PA and administration recruitment across London. Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors.

We area boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.