Office Manager

Vanda Pharmaceuticals; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading pharmaceuticals company seeks an office administrator to manage purchase orders, accounts payable processes, and vendor relations. Candidates should possess excellent organizational skills and experience in administrative roles. The position offers comprehensive benefits, including health insurance and paid time off, promoting an inclusive work environment.

Benefits

Health insurance

Paid time off

Parental leave

Qualifications

• Proven experience as an office administrator or in a similar administrative role.
• Proficiency in financial processes including POs, budgeting, accounts payable.

Responsibilities

• Create and process purchase orders while ensuring proper approvals.
• Manage full-cycle AP processes including invoice verification.
• Serve as the primary contact for third-party vendors.

Skills

Organizational skills

Multitasking

Communication

Confidentiality

Education

Bachelors

Job description

Primary Responsibilities:

• Create and process purchase orders (POs) while ensuring proper approvals and documentation
• Manage full-cycle AP processes, including invoice verification, timely vendor payments, and reconciliation with accounting systems
• Serve as the primary contact for third-party vendors, negotiating terms, managing contracts, and ensuring service-level agreements are met
• Oversee employee onboarding/offboarding, including equipment setup and employee file maintenance
• Ensure all HR and operational practices adhere to current German employment laws, updating policies as needed
• Organize team meetings and manage logistics for company events

Position Requirements:

• Proven experience as an office administrator or in a similar administrative role
• Proficiency in financial processes (POs, budgeting, accounts payable)
• Excellent organizational and multitasking abilities
• Ability to handle sensitive information confidentially
• Strong oral and written communication skills

The total compensation package for this position will also include incentive compensation and benefits such as health insurance, paid time off, parental leave, and other benefits to its employees.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.

Applicants must be legally authorized to work in the United Kingdom. Visa sponsorship may be considered for exceptional candidates.

We strive to create an inclusive environment for all employees. If you have any specific needs or require accommodations during the application process, please let us know.

By applying for this position, you consent to the processing of your personal data for recruitment purposes in accordance with the GDPR.

Qualifications Education

Required

Bachelors