Office Manager

Oculus Legal Group; Leicester; On-site; GBP 27,000 - 36,000; Full time

Job summary

Oculus Legal Group in the East Midlands is seeking an experienced Office Manager to lead the Facilities function at one of its regional offices. This hands-on role combines office operations, reception oversight, and H&S management to keep the site running smoothly.

You will supervise reception staff, manage contracts, support GDPR and archiving, and drive sustainability and safety initiatives, while ensuring high presentation standards and compliant premises.

Qualifications

• Analytical mindset with problem-solving skills.
• H&S principles and fire risk assessment knowledge.
• Discretion and reliability in handling sensitive information.

Responsibilities

• Manage day-to-day office operations: supplies, post, equipment, and upkeep.
• Oversee reception staff (rotas, holiday cover) and professional front-of-house.
• Manage facilities contracts (cleaning, security, catering, parking) and projects.
• Support GDPR/data compliance and archiving processes.
• Contribute to ISO and sustainability targets.
• Admin support, meeting room bookings, and office presentation standards.
• Site H&S representative: fire risk assessments, drills, extinguisher checks, weekly tests.
• Conduct and document premises inspections and escalate issues as needed.
• Manage contractor compliance on-site and provide H&S induction to new starters.

Skills

Analytical thinking

H&S knowledge

Discretion

Reliability

Job description

A well-established law firm is seeking an experienced Office Manager to lead the Facilities function at one of its regional offices (East Midlands). This is a hands-on role combining office operations, reception oversight, and facilities/H&S management, suited to an organised, personable team player with strong problem-solving skills.

Key Responsibilities

• Manage day-to-day office operations: supplies, post/DX, equipment, and general upkeep/repairs
• Oversee reception staff (rotas, holiday/lunch cover) and provide a professional front-of-house presence
• Manage facilities contracts (cleaning, security, catering, parking) and building projects/refurbishments
• Support GDPR/data compliance and archiving processes
• Contribute to ISO and sustainability/carbon targets
• General admin support, meeting room bookings, and maintaining office presentation standards
• Act as site H&S representative: fire risk assessments, drills, extinguisher checks, weekly alarm tests
• Conduct and document regular premises inspections, escalating issues as needed
• Manage contractor compliance on-site
• Deliver H&S induction training to new starters
• Ensure adequate first aid/fire marshal cover and overall fire safety compliance

Skills

• Analytical, problem-solving mindset
• Working knowledge of H&S principles and fire risk assessment
• Discretion, reliability, and a proactive, innovative approach