General Office / Facilities Supervisor

Larbey Evans; Greater London; On-site; GBP 49,500 - 60,500; Full time

Job summary

A prestigious UK law firm is seeking an experienced General Office / Facilities Supervisor to oversee Office Services and ensure compliance with health and safety standards. The ideal candidate will have at least 3 years of supervisory experience in a legal environment. This full-time role involves managing a team, coordinating facility operations, and ensuring the office runs smoothly. Competitive salary up to £55,000 offered.

Qualifications

• Minimum of 3 years’ experience as a Team Leader / Supervisor in Facilities / General Office Services in a law firm.
• Proven experience in reprographics in a legal setting.
• Willingness to occasionally work outside core hours.

Responsibilities

• Supervise the daily functions of the Office Services department, overseeing a team.
• Manage the General Office team and coordinate with client services.
• Monitor and enforce health & safety standards according to UK regulations.
• Conduct regular safety inspections and identify potential hazards.

Skills

Team Leadership

Facilities Management

Health & Safety Compliance

Reprographics Management

Job description

Overview

An excellent opportunity for an experienced General Office / Facilities Supervisor to join a prestigious UK law firm on a permanent basis.

Base pay range

Salary to £55,000

Work details

• Office based (Monday–Friday)
• Hours: 09:30–17:30
• Location: London office

Responsibilities

• Supervise the daily functions of the Office Services department, including facilities, health and safety, mail room and reprographics, overseeing a team of four.
• Manage the General Office team and coordinate with the wider client services team.
• Coordinate and oversee repairs, maintenance, and service contracts for building systems and equipment; arrange specialist maintenance as required.
• Monitor and enforce health & safety standards in accordance with UK regulations; conduct regular safety inspections and identify potential hazards.
• Complete Fire / Health & Safety Risk Assessments and attend landlord/tenant meetings.
• Manage reprographics, binding, mail and food delivery, mail processing, courier services and copy functions.
• Coordinate shift activities, workflow, and daily functions to ensure consistent coverage.
• Monitor travel alerts and keep the office updated on travel disruptions.
• Conduct Health & Safety/office tour orientations for new joiners.
• Oversee First Aiders and Fire Marshals; arrange training as required; act as Head Fire Marshal for the London office.

Qualifications

• Minimum of 3 years’ experience as a Team Leader / Supervisor in Facilities / General Office Services in a law firm.
• Proven experience in reprographics (copy, scan and print requests, e-bibles, binding, and mail services) in a legal setting.
• Willingness to occasionally work outside core hours to coordinate with vendors / oversee repairs or maintenance carried out outside standard office times.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Legal, Administrative, and General Business

Industries

• Legal Services, Law Practice, and Facilities Services