Office Manager - Law Firm

Clear Legal & Financial Recruitment; Leicester; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Perks at Work discounts

Profit share scheme

Discretionary bonus

25 days' holiday

Charity day

Private medical cover

Wellbeing programme

Collaborative working environment

Job summary

Clear Legal & Financial Recruitment is seeking an experienced Office Manager to join its Facilities Team in Leicester, Leicestershire. You will oversee the smooth, safe and efficient day-to-day operation of the office.

The role combines facilities management, reception oversight, administration, health and safety and supplier management within a professional legal environment.

Qualifications

• Experience in office management or facilities within a professional environment.
• Strong written and verbal communication with high attention to detail.
• Understanding of health and safety principles and GDPR basics.

Responsibilities

• Oversee day-to-day running, presentation and maintenance of the office.
• Manage office supplies, equipment and facilities.
• Coordinate post, couriers and archiving; manage reception operations and rotas.
• Support health and safety initiatives and fire safety compliance.
• Liaise with facilities providers and manage contracts such as cleaning and security.

Skills

Microsoft Office

Communication skills

Organisation

Confidentiality

Problem-solving

Education

GCSE English & Maths (Grade C/4 or above)

Job description

Our client is seeking an experienced Office Manager to join its Facilities Team in Leicester, Leicestershire, overseeing the smooth, safe and efficient day-to-day operation of the office.

The role combines facilities management, reception oversight, administration, health and safety and supplier management within a professional legal environment.

Key Responsibilities

• Oversee the day-to-day running, presentation and maintenance of the office
• Manage office supplies, stationery, equipment and facilities
• Coordinate post, franking, DX, couriers and archiving
• Manage reception operations, including rotas and holiday cover
• Greet clients and provide a professional and welcoming reception service
• Manage meeting room bookings and office facilities
• Coordinate repairs, maintenance, contractors and facilities providers
• Manage facilities contracts including cleaning, security, catering and parking
• Support office projects, renovations and refurbishments
• Maintain GDPR and secure storage processes
• Monitor and maintain office health and safety standards
• Manage fire risk assessments, fire drills, alarm checks and fire safety compliance
• Conduct regular premises inspections and ensure issues are addressed appropriately

Requirements

• Previous experience in office management, facilities management, law firm or a similar role
• Experience managing office equipment, facilities and administrative procedures
• Good understanding of health and safety principles and fire risk assessments
• Strong Microsoft Office skills
• Excellent written and verbal communication skills
• Highly organised with strong attention to detail
• Reliable, proactive and able to use initiative
• Strong problem-solving skills
• Professional approach with discretion and confidentiality
• GCSE English and Maths at Grade C/4 or above, or equivalent

What's on Offer

• Perks at Work discounts
• Profit share scheme and discretionary bonus
• 25 days' holiday
• One paid charity day per year
• Comprehensive private medical cover
• Wellbeing programme and regular wellbeing events
• Supportive and collaborative working environment