Office Manager

Coleman James; Leeds; On-site; GBP 28,000 - 36,000; Full time

Job summary

Coleman James, on behalf of a National Leading M&E Contractor, seeks an Office Manager to join their Leeds team. The role focuses on administrative and procedural support to Contracts Teams and coordinating the Admin Team.

You will oversee day-to-day operations of the contracting department, support Engineers and Site Managers with Quality, H&S and Environmental documents, arrange training, book travel, and manage reception and filing systems using Teams and SharePoint.

Qualifications

• Proficiency in Microsoft Office programmes.
• Operational knowledge of general office management systems and procedures.
• Excellent time management and strong attention to detail.

Responsibilities

• Oversee day-to-day delivery of the contracting department and liaise with engineers and senior management.
• Support Engineers and Site Managers with production of Quality, H&S and Environmental documentation.
• Organise courses and training for the department.
• Manage reception calls and the reception desk.
• Book travel and hotel accommodation.
• Compile monthly reports on training, subcontract hours, etc.
• Ensure project documentation aligns with company policies and standards.
• Distribute drawings, specifications and reports as needed.
• Set up and organise project filing in Teams and SharePoint.
• Prepare information for health & safety and quality audits.

Skills

Microsoft Office

Office management

Time management

Attention to detail

Tools

Microsoft Teams

SharePoint

Job description

We are working alongside a National Leading M&E Contractor who are seeking an Office Manager to join their team in Leeds. This is a fantastic opportunity to join a company who are turning over 500m across the Nation and offer outstanding opportunities for progression.

The Office Manager is primarily responsible for the administrative and procedural support to the Contracts Teams and will be responsible for the management and co-ordination of the Admin Team.

Duties include:

• Oversee the day-to-day delivery of the contracting department, liaising with engineers and senior management
• Support Engineers and Site Managers with the production and collation of Quality, H&S and Environmental documentation
• Oversee the organisation of courses and training for the department
• Managing the reception Teams calls and the reception desk
• Overseeing the booking of travel and hotel accommodation
• Compile monthly reports including outstanding training, subcontract hours worked etc
• Ensure that all project documentation is in line with company policies and standards
• Provide a flow of information to those who may need it, including uploading, editing, printing and distributing drawings, specifications and reports
• Set up, maintain and organise project filling structure on Microsoft Teams and Sharepoint
• Preparing information required for all health & safety and quality audits both internally and externally

Requirements:

• Proficiency in Microsoft Office programmes
• An operational knowledge of general office management systems and procedures
• Excellent time management skills and the ability to prioritise work, with an emphasis on attention to detail