Document Controller

Bimplus; Leeds; On-site; GBP 30,000 - 42,000; Full time

Job summary

1st Step Solutions is seeking an experienced M&E Document Controller for a residential project in Leeds. You will manage EDMS information flow to the site team and ensure accurate drawing registers and QA checks. The role involves uploading documents to Viewpoint, maintaining site files, and organising H&S and project records.

The ideal candidate will have hands-on experience with EDMS, drawing control, and on-site administration, ensuring timely distribution and compliance with HSE requirements.

Qualifications

• Experience as an M&E document controller on-site
• Knowledge of EDMS and drawing registers
• Ability to compile and file H&S records and site docs

Responsibilities

• Distribute and manage incoming information from the EDMS to the project site team and save to project server.
• Maintain and monitor company and project records using the filing system.
• Manage drawing control and the drawings register; coordinate with CAD/BIM services.
• Upload site docs to Viewpoint, update registers and site files.
• Prepare HSE files and ensure compliance with legislation.

Skills

Document control

EDMS management

Drawing control

QA checks

Site administration

Tools

Viewpoint

Job description

1st Step Solutions are working on behalf of a Tier 1 M&E Contractor who have an opportunity for an experienced M&E Document Controller to join their team on a residential project in Leeds.

Responsibilities

• Distributing and management of incoming information from EDMS to project site team and saved to project server.
• Maintenance, monitoring, and control of company and project records using filing system.
• Drawing control, management of the drawings register, liaison with outsourced CAD & BIM services team. Drawing number protocols are correct. QA checks of drawings. Distribution of drawings to site team and supply chain.
• Uploading of all site documentation to Viewpoint, updating registers and site files.
• Compiling H&S files while ensuring they are issued in accordance with the HSE legislation.
• Office Hard copy file structure created for all Site Inductions. Induction register created. Daily updated and weekly monitored for expired H&S card accreditations. Liaise with supply chain supervisors for necessary information.
• Site team and supply chain meeting minutes populated when required.
• General administrative duties
• Preparation of monthly progress and weekly company Labour returns for contract/project managers
• Preparation of weekly sub-contractor meeting schedule for project team
• Issue weekly company schedules to client and supply chain.
• Meeting room bookings for team & sub-contractors
• Site office and facilities management, archiving completed projects and stationery purchasing.
• Site team expense claims and travel bookings when required.
• Organising and dealing with all IT issues for the Project and Site team office teams.
• Creating and regular updating of Site Directory, Populate Site team holiday planner.
• Liaising and requesting drawings and contracts to be printed with out-sourced printing company.
• Organising Courier requests
• Collating and inputting site monthly hours for site team and supply chain on EcoOnline
• Ordering H&S and bespoke company signs from outsourced sign printing company.
• Ordering company permit and other bespoke books from Hague

Due to the number of applications that we receive, only successful candidates will be contacted