Office, Facilities & Logistics Co-Ordinator

ARM (Advanced Resource Managers); Curbridge; On-site; GBP 25,000 - 34,000; Full time

Job summary

ARM (Advanced Resource Managers) recruitment is for an Office, Facilities & Logistics Coordinator to join a busy team in Whiteley. You will oversee daily office facilities, coordinate shipments, events and HR support, acting as a key contact across the business.

The role is hands-on, requiring strong organisation, attention to detail and excellent communication to manage suppliers, health and safety, and onboarding of new starters while supporting company events and community initiatives.

Qualifications

• Experience in office administration or facilities coordination.
• Strong organisational and multitasking skills.
• Experience coordinating meetings and events.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams, PowerPoint).
• Excellent communication and stakeholder management.

Responsibilities

• Manage day-to-day office facilities, maintenance, supplies and equipment.
• Act as the main point of contact for building management, suppliers and service providers.
• Coordinate meetings, customer visits, workshops, conferences and company events, including venues, catering, accommodation and transport.
• Provide project and administrative support, including meeting agendas, minutes, action tracking and documentation.
• Coordinate UK and international shipments of equipment, materials and spare parts, including UK-Austria shipments and customs documentation.
• Maintain spare parts and consumables inventory, monitor stock levels and coordinate replenishment.
• Support HR and recruitment activities, including candidate reception and new starter onboarding.
• Support employee engagement, charity and community initiatives.
• Act as a designated First Aider and Fire Warden, supporting workplace health, safety and compliance.

Skills

Office administration

Facilities management

Logistics coordination

Event coordination

HR support

Tools

Microsoft Office

Job description

Advanced Resource Managers are currently recruiting for an Office, Facilities & Logistics Coordinator to join a successful organisation based in Whiteley.

This is a varied and hands-on role responsible for the smooth running of the office, while providing facilities, administration, events, HR and logistics support across the business. You will be a key point of contact for employees, customers, candidates, suppliers and visitors.

Key Responsibilities

• Manage day-to-day office facilities, maintenance, supplies and equipment.
• Act as the main point of contact for building management, suppliers and service providers.
• Coordinate meetings, customer visits, workshops, conferences and company events, including venues, catering, accommodation and transport.
• Provide project and administrative support, including meeting agendas, minutes, action tracking and documentation.
• Coordinate UK and international shipments of equipment, materials and spare parts, including UK-Austria shipments and customs documentation.
• Maintain spare parts and consumables inventory, monitor stock levels and coordinate replenishment.
• Support HR and recruitment activities, including candidate reception and new starter onboarding.
• Support employee engagement, charity and community initiatives.
• Act as a designated First Aider and Fire Warden, supporting workplace health, safety and compliance.

About You

We're looking for a highly organised and proactive individual with previous experience in office administration, facilities, operations, logistics or a similar coordination role.

You will have:

• Excellent organisational and multitasking skills.
• Strong written and verbal communication skills.
• Experience coordinating meetings, events, suppliers or logistics.
• Excellent attention to detail and record-keeping skills.
• Good knowledge of Microsoft Office, including Outlook, Word, Excel, Teams and PowerPoint.
• The ability to build strong relationships with internal and external stakeholders.
• A flexible, practical and solutions-focused approach.

Desirable:

Experience in HR/recruitment support, shipping and customs, inventory or spare parts management, and office health & safety. First Aid or Fire Warden certification is advantageous, although training can be provided.