Finance & Office Assistant

Harvey John; Angmering; Hybrid; GBP 21,000 - 30,000; Full time

Benefits offered by this job

23 days’ holiday + bank holidays

Holiday buyback scheme

Health Cash Plan

Employee Assistance Programme

Study support towards AAT

Job summary

Harvey John is seeking a Finance & Office Assistant to join a busy SME in Angmering. The role combines core bookkeeping with general office and business support, reporting to the Finance Director and Managing Director.

You will handle daily financial processing, payments, invoicing, and general admin to keep the office running smoothly. The ideal candidate has solid experience in bookkeeping and administrative duties, strong Excel skills, and a proactive, organised approach.

Qualifications

• Sound experience in bookkeeping and financial administration.
• Strong attention to detail and ability to spot discrepancies.
• Good Excel skills and proficient Word/Outlook use.
• Excellent communication and interpersonal skills.
• Ability to manage a varied workload and deadlines.

Responsibilities

• Own day-to-day processing and administration of financial transactions.
• Allocate customer receipts and issue sales invoices.
• Process card payments by telephone and online.
• Chase overdue accounts and support debt reduction.
• Post purchase invoices and ensure payments within terms.
• Collaborate with suppliers on queries and statements.
• Assist with bank reconciliations and finance inbox.
• Provide office and business support across the organisation.

Skills

Bookkeeping

Financial administration

Excel skills

Communication skills

Organised

Education

AAT qualification

Tools

ERP system

Job description

A long-standing SME business with a strong track record of success is currently seeking an experienced Finance & Office Assistant to join them in a varied, growth driven role.

Having built solid foundations over recent years, the business is now in an exciting phase of continued growth, making this a great time to join. Combining core bookkeeping with general office and business support, this is an ideal opportunity for someone who enjoys variety and being at the heart of a busy office. You’ll be part of a friendly, supportive team within a company known for its warm, collaborative culture, where people are valued and development is encouraged.

The role

This is a varied, hands-on role that sits across both the finance function and the wider business support functions. For your finance responsibilities you’ll report to the Finance Director, taking ownership of the day-to-day processing and administration of the company’s financial transactions: making sure customer payments are allocated accurately, suppliers are paid on time, finance queries are handled promptly and outstanding debts are actively managed.

For your office assistant duties you’ll report to the Managing Director, providing practical administrative support that keeps the office running smoothly and helps the wider business operate efficiently. Working across both areas, you’ll be a key point of contact for colleagues and gain broad exposure to how the business runs.

Key responsibilities

Finance (reporting to the Finance Director)

• Allocating customer receipts daily and reviewing and issuing sales invoices


• Processing card payments by telephone, pay-by-link and online


• Chasing overdue accounts by phone and email, and supporting the reduction of aged debt


• Resolving customer account queries and processing refunds


• Collating and posting purchase invoices, ensuring payments stay within terms


• Matching invoices to purchase orders and resolving supplier queries


• Reconciling supplier statements and maintaining supplier records


• Preparing BACS runs and ad-hoc payments for approval

Banking & General Finance Support

• Accurately recording all cash movements and assisting with bank reconciliations


• Maintaining accurate accounting records and helping manage the finance inbox


• Supporting the Assistant Accountant and Finance Director with ad-hoc tasks

Office & Business Support (reporting to the Managing Director)

• Acting as a first point of contact for visitors and incoming calls, directing enquiries to the right person


• Assisting with basic HR administration, including new starter paperwork and holiday records


• Managing incoming and outgoing post, couriers and deliveries


• Ordering and monitoring office supplies, stationery and consumables


• Diary management, arranging meetings and booking rooms, travel and accommodation as required


• Preparing letters, documents, spreadsheets and presentations


• Liaising with suppliers and contractors for office services such as cleaning, maintenance and IT


• Helping to keep the office environment tidy, organised and welcoming


• Supporting the Managing Director and colleagues across the business with general administrative tasks and projects

What you’ll bring

• Sound experience in bookkeeping and financial administration, ideally combined with general office or administrative experience


• Strong attention to detail, with the ability to spot discrepancies and investigate issues


• Good Excel skills and confident use of Word and Outlook. Experience of an ERP level system is also advantageous


• Excellent communication and interpersonal skills, with a professional and friendly telephone manner


• The ability to manage a varied workload across different functions, balance priorities from more than one manager and work independently to deadlines


• A proactive, flexible and organised approach, with a willingness to get involved wherever help is needed


• Quarterly bonus scheme


• 23 days’ holiday plus bank holidays, with a holiday buyback scheme


• Study support towards AAT or other professional qualifications for the right candidate, if desired


• Company-funded Health Cash Plan


• Employee Assistance Programme

This role is primarily office-based, with flexible and remote working arrangements available ad hoc.