Office Manager

Osborn Executive Recruitment Ltd; Greater London; On-site; GBP 30,000 - 35,000; Full time

Job summary

Osborn Executive Recruitment Ltd is seeking an Office Manager in London to run the office of a medium-sized property management company. The role is full time in the office, supporting a team of about 30 people across property and accounting, and reporting to senior leadership to keep operations smooth.

Key duties include managing calls, greeting clients, handling post, invoices, CRM, coordinating contractors, maintaining records, safety checks, stock, and events.

Qualifications

• Experience in office management role.
• Strong attention to detail and both written and verbal communication.
• Experience in real estate industry is desirable.
• Good organizational skills and ability to meet strict deadlines.

Responsibilities

• Answer incoming calls and intercom; deal where possible.
• Greet clients and contractors.
• Open post, distribute, scan and date stamp.
• Upload invoices and deal with system issues.
• Maintain filing including archive storage and scanning.
• Scan and email insurance details on request.
• Coordinate with contractors for visits; liaise with Caretaker, Leaseholder or Tenant.
• Send notices on behalf of Property Managers.
• Operate key register and order keys as needed.
• Maintain CRM data up to date.
• Monitor stock levels of office consumables.
• Health & Safety checks including annual checks for fire extinguishers and alarms.
• Arrange servicing of air con and gas boiler.
• Organise Summer and Christmas Parties.

Skills

Office management

Attention to detail

Communication skills

Organisation

Real estate experience

Job description

Office Manager

London
£30-35k + Bonus

To manage a the office of a medium sized property management company. This will be running the office of c.30 people working between the property and accounting teams as well as senior leadershipmaking sure operations run smoothly within the office. Thisrole is based full time in the office.

Duties:

• Answer incoming calls & intercom – deal where possible.
• Greeting clients and contractors
• Open post and distribute / scan and date stamp.
• Upload invoices to system (invoices received by post or via email) and deal with system issues
• Maintain filing including archive storage and scanning.
• Scan and email insurance details upon request.
• Contact Contractors, on behalf of Building Managers, to arrange time and date to visit the building or flat – electricians, plumbers, builders etc. Liaise with building Caretaker, Leaseholder or Tenant.
• Sending out Notices on behalf of Property Managers
• Operate Key register control system and get keys cut when low on numbers.
• Maintenance of CRM system making sure all information is up to date
• Monitor stock levels for office consumables such as tea, coffee, milk etc
• Heath & Safety checks includingannual checks for fire extinguishers, fire alarm etc
• Arrange regular servicing of air con equipment & gas boiler, other office equipment
• Organise Summer and Christmas Parties

Requirements:

• Previous experience within a similar office management position
• Strong attention to detail and both written and oral communication skills.
• Previous experience within the real estate industry desirable
• Good organisation skills and ability to work to strict deadlines

Why should you work for this company?

• The chance to work for a market leader and be part of a business who will invest in you
• Fantastic office environment with a great staff retention rate
• Opportunity to make the role your own and become an key part of the business

Interview process:

• Two stage process, both stages in-person at their offices