Office Manager

Academics; Gravesend; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Supportive senior leadership team

Professional development opportunities

Friendly working environment

Job summary

Academics Ltd is recruiting an experienced Office Manager for a welcoming primary school in Gravesend. The role oversees the smooth operation of the school office, coordinating staff and maintaining records while supporting safeguarding and GDPR standards.

The successful candidate will manage admissions, attendance, data reports and liaise with parents, staff and external agencies, with a competitive salary and opportunities for professional development.

Qualifications

• Experience as Office Manager or School Administrator is essential.
• Experience in a school/education environment is highly desirable.
• Excellent organisational skills with strong attention to detail.
• Confident communication and professional approach; able to handle safeguarding/GDPR procedures.

Responsibilities

• Oversee daily running and organisation of the school office.
• Coordinate and support administrative staff.
• Manage pupil admissions, attendance and school records.
• Act as a point of contact for parents, staff, governors and visitors.
• Support financial administration including invoices, purchase orders and budgets.

Skills

Office Manager

School Administrator

Organisation

Tools

SIMS

Arbor

Bromcom

Job description

Office Manager - Primary School | Gravesend

Location: Gravesend, Kent
Hours: Monday to Friday, Full-Time

Academics Ltd is working with a welcoming and well-established primary school in Gravesend to recruit an experienced Office Manager. This is a fantastic opportunity for a confident and highly organised administrator to take responsibility for the smooth running of the school office and support the wider leadership team.

The successful candidate will play a key role in ensuring the school's administrative systems operate efficiently, while providing a professional and friendly service to staff, pupils, parents, governors and visitors.

The Role

• Overseeing the daily running and organisation of the school office.
• Coordinating and supporting administrative staff.
• Managing pupil admissions, attendance and school records.
• Acting as a key point of contact for parents, staff, governors and external agencies.
• Supporting financial administration, including invoices, purchase orders and budget-related tasks.
• Ensuring administrative processes meet school policies, safeguarding requirements and GDPR standards.
• Organising meetings, school events and key administrative activities.
• Maintaining accurate records and using school management systems to produce reports and manage data.

The Ideal Candidate Will Have

• Previous experience as an Office Manager, School Administrator, Senior Administrator or similar.
• Experience working within a school or education environment is highly desirable.
• Excellent organisational skills and strong attention to detail.
• Experience with systems such as SIMS, Arbor or Bromcom would be advantageous.
• Confident communication skills and a professional approach.
• The ability to remain calm and organised while managing competing priorities.
• An understanding of safeguarding, GDPR and school administrative procedures.
• An Enhanced DBS on the Update Service, or willingness to obtain one.

What's on Offer?

• Permanent, full-time position within a supportive primary school.
• Competitive salary of £25,000-£32,000 per annum, depending on experience.
• A friendly and collaborative working environment.
• Supportive senior leadership team.
• Opportunities for professional development.

Salary will be determined by the successful candidate's qualifications and relevant experience, and will be in accordance with the client's pay policy.