Office Manager

Budget Energy; Derry/Londonderry; On-site; GBP 25,000 - 30,000; Full time

Job summary

Une entreprise dynamique à Derry, Budget Energy, recherche un administrateur de bureau pour soutenir la gestion des installations. Le rôle implique la coordination des opérations et la gestion de plusieurs services tout en garantissant un service de qualité. Le candidat idéal aura de l'expérience en gestion des installations et d'excellentes compétences organisationnelles pour naviguer dans un environnement en évolution rapide.

Benefits

Programmes de santé et de bien-être

Opportunités de développement professionnel

Contributions au fonds de pension

Qualifications

• 1-2 ans d'expérience en gestion des installations, préférable dans un rôle administratif.
• Compétences organisatrices exceptionnelles avec attention au détail.
• Flexibilité et adaptabilité requises dans un environnement dynamique.

Responsibilities

• Coordonner les opérations quotidiennes à travers les sites de bureau.
• Gérer les fournisseurs de services tiers, y compris le nettoyage et la sécurité.
• Collaborer avec les parties prenantes internes en matière de santé et de sécurité.

Skills

Organisational skills

Interpersonal skills

Communication skills

Multitasking

Attention to detail

Tools

Microsoft Office

Job description

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We are seeking an office administrator to support our Group Facilities Manager in delivering high-quality facilities management services to our site based in Derry and its occupants. The office manager will play a key role in the operational coordination of on-site FM services, vendor management, purchasing, and assisting with the online facility helpdesk.

Job Responsibilities:

• Coordinate day-to-day operations across office locations, ensuring the highest standard of service delivery and fostering strong relationships with internal stakeholders.
• Assist with the delivery of all facilities services, including planned maintenance, scheduled works, and upgrade projects for all locations.
• Manage third-party service providers, including office cleaning, key holding, security, and alarm and fire response services.
• Ensure compliance with Service Level Agreements (SLAs) for each contractor.
• Generate monthly site reports detailing various service aspects/events and report on agreed financial Key Performance Indicators (KPIs).
• Assist in the management of building leases, insurance plans, and service contracts.
• Collaborate with internal Health & Safety stakeholders to drive the implementation of health, safety, and employee wellness initiatives.
• Be available for out-of-hours calls with the capacity to resolve or escalate issues as appropriate.
• Provide technical support on occupational safety, ergonomic issues, and other relevant environmental health and safety concerns.
• Perform additional ad hoc duties as requested by the business.

Candidate Profile:

The ideal candidate will have 1-2 years of experience in facilities management, preferably in an administrative or coordination role. This position is suited for someone with exceptional organisational skills, who is confident in multitasking and prioritising tasks with a keen attention to detail. Strong interpersonal and communication skills are essential for liaising with both internal and external stakeholders. The role requires flexibility and adaptability in a fast-paced, dynamic environment. Proficiency in IT, particularly Microsoft Office, is also necessary.

About Budget Energy/ Flogas:

Part of the DCC Group, Flogas Ireland was established in 1978 supplying Liquefied Petroleum Gas (LPG) throughout the island and remains one of the leading suppliers in Ireland, servicing diverse sectors including commercial, agricultural, and domestic.

Flogas has evolved into a comprehensive energy provider, now also supplying Natural Gas, Electricity, and Renewables, including Corporate Power Purchase Agreements and energy services across Ireland. We support micro-generation from renewable sources such as solar PV, micro-wind, micro-hydro, and micro-renewables, and are committed to quality, holding the NSAI Quality System Certificate from the I.S. EN ISO 9001 Series.

Our vision is to be Ireland's leading provider of total energy solutions, meeting our customers' changing needs and delivering the highest standards.

Why work with us?

As part of the DCC group, Flogas has experienced significant growth and offers a dynamic, inclusive, and collaborative work environment. We value our employees and support their development with initiatives like a defined pension contribution, health and wellbeing programs, learning and development opportunities, and clear pathways for career advancement. We are committed to diversity and creating an inclusive environment for all employees.