Office Manager

JR United Kingdom; City Of London; On-site; GBP 35,000 - 55,000; Full time

Job summary

A global retail business is seeking a dynamic Office Manager to oversee daily functions, manage office relocation, and ensure a collaborative workspace in Russel Square, London. The successful candidate will promote a positive environment while managing office operations and a small facilities team.

Qualifications

• Strong background in Office Management with a proven track record.
• Experience managing reception/facilities team and office relocation.
• Proficient in handling high workload and last-minute changes.

Responsibilities

• Managing a professional reception and switchboard service.
• Overseeing day-to-day operations and ensuring office safety.
• Leading the operations of the relocation project.

Skills

People Management

Planning and Organising

Communication

Job description

Social network you want to login/join with:

We are seeking a dynamic and services focused Office Manager to join our client, a global retail business based in Russel Square. You will support with the daily function of the office which will involve working with Senior Leadership on the pending office move. The right person will have previous experience as an Office Manager within a corporate business, along with people management skills, you will enjoy being the go-to person and promote a collaborative approach across the business.

Duties will include but not be limited to:

• Managing a professional reception and switchboard service, ensuring all internal and external visitors have a positive experience
• Complete meeting room and hot desk management, to include all refreshment for meetings
• Complete management of the day to day running of the office ensuring facilities are safe and secure, being the go-to person for any internal facilities queries
• Adherence to H&S requirements, ensuring appropriate training of fire wardens, first aiders and maintaining emergency evacuation procedures
• Be the first point of contact for the building management team, communicating with regards to all building issues
• Overseeing 3rd party services including statutory testing, cleaning contractors and other supplier partners
• Maintenance of suppliers’ contracts ensuring they are compliant and renewed appropriately
• Control and monitor costs, to include efficient processing of supplier invoices
• Lead the operations of the relocation project ensuring that the building services are setup from day 1, the move management is completed successfully

You must have a strong background in Office Management, with a proven track record in planning and organising a high level workload whilst managing last minute changes and conflicts. You will be comfortable managing a small reception/facilities team ensuring they are kept motivated, and the office space is always immaculately presented. Previous experience of managing an office move will be highly advantageous.