Senior Office Manager

JR United Kingdom; City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading company in the technology sector is seeking a Senior Office Manager for its London office. This role involves overseeing office administration, managing space and supplier relations, and ensuring a welcoming environment for employees and visitors alike. The candidate should have strong communication skills, experience in office management, and proficiency in English and Russian, as well as familiarity with tools like Google Workspace and MS Office.

Benefits

Corporate sports

Foreign language courses

Therapy sessions

Qualifications

• 3+ years of experience in office administration and management.
• Comprehensive knowledge of London.
• Ability to handle confidential information.

Responsibilities

• Manage office maintenance and contractor coordination.
• Welcome visitors to ensure positive experiences.
• Procure office supplies and manage events.

Skills

English

Russian

Attention to detail

Proactive approach

Time management

Multitasking

Tools

Google Workspace

MS Office

Job description

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Senior Office Manager, London (City of London)

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Client:

Location:

London (City of London), United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

3

Posted:

16.06.2025

Expiry Date:

31.07.2025

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Job Description:

Hey there, it’s the Flipper Technologies team!

We are the creators behind Flipper Zero, a portable multi-tool designed for engineers. Compact enough to slip into a pocket, it stands prepared to analyze both wired and radio protocols, copy contact and contactless keys, and offer a range of other features. Flipper captivates both technology enthusiasts and those new to the field.

We are growing our presence in the UK and are seeking a skilled team to help us set up and manage business processes. Currently, we are looking for an Senior Office Manager for our London office! We are looking for someone who can foster a welcoming environment, oversee the provision of amenities, and cultivate a creative office atmosphere.

Requirements:

• 3+ years of experience in office administration and management
• Proficiency in both English and Russian
• Strong attention to detail and proactive approach
• London-based with a comprehensive knowledge of the city
• Understanding of facility management principles, experience working with contractors and suppliers
• Proficiency in office tools (Google Workspace, MS Office, etc.)
• Exceptional written and verbal communication skills
• Effective time management and prioritization skills
• Demonstrated ability to multitask effectively
• Ability to handle confidential information with the highest level of discretion

Responsibilities:

• Manage office maintenance (~10,000 sq. ft.), including coordinating repairs, overseeing contractors, and managing utilities
• Manage the public coworking area (~2,500 sq. ft.), ensuring order, comfort, and efficient use of the space
• Welcome and guide space visitors, ensuring a positive experience
• Procure office supplies, consumables, catering, and lunches
• Maintain a well-kept office environment, including furnishings, decor, space renovation, cleaning, and inventory organization
• Handle logistics, including receiving and sending parcels (domestically and internationally)
• Arrange business trips, corporate events, space events, and relocations
• Manage a small office administration team (1-2 people)
• Manage and organize various records and documents for the Chief Operating Officer (COO)
• Serve as the key liaison between the COO and internal/external stakeholders, ensuring the utmost confidentiality in all matters
• Work on special assignments, such as creation of PowerPoint presentations, financial spreadsheets, special reports, and agenda materials

What we offer:

• Workplace in our own stand-alone office in London located in Design District near North Greenwich Station (Jubilee line)
• All the necessary equipment for work: computers and software
• Benefits such as VHI, corporate sports, foreign language courses, and therapy sessions
• A five-day workweek with a flexible start of the working day