Office Manager

Precision People; Blaenau Ffestiniog; On-site; GBP 28,000 - 36,000; Full time

Job summary

Precision People is seeking an experienced Office Manager in Ffestiniog, North Wales, on an 18-month fixed-term contract. The role supports site management and the wider operational team, taking ownership of office, supplier and site activities.

You will coordinate meetings, manage contracts, budgets and admin across the site, acting as a primary contact for visitors and contractors, with a proactive approach to process improvement.

Qualifications

• Experience in office administration, office management, site administration or PA role.
• Ability to work independently and take ownership of tasks.
• Strong organisation and time-management skills.
• Experience arranging meetings and taking minutes.
• Proficient in Word and Excel; ability to manage budgets and expenses.

Responsibilities

• Organise management meetings, take minutes and follow up actions.
• Support senior managers with general administration, correspondence and diary management.
• Review and improve office processes for efficiency.
• Manage site contracts and suppliers (cleaning, vending, office services).
• Coordinate a small fleet of site vehicles (MOTs, servicing, insurance, records).
• Be a key contact for visitors, contractors and external organisations.
• Coordinate site inductions for contractors/visitors.
• Manage office supplies, refreshments and meeting requirements.
• Support travel and accommodation arrangements.
• Assist with invoice approvals and credit card reconciliation.
• Manage a small administrative budget.
• Maintain accurate files, records and site information.
• Work independently to resolve day-to-day issues.

Skills

Organisation

Time management

Communication

Independent working

Minutes taking

Microsoft Word

Microsoft Excel

SharePoint

SAP experience

Invoice approvals

Tools

SharePoint

SAP

MS Word

MS Excel

Job description

Office Manager

Ffestiniog, North Wales

18-Month Fixed-Term Contract

Monday to Friday | 37 Hours per Week

Are you an experienced Office Administrator, Office Manager or Site Administrator who enjoys taking ownership, improving processes and keeping a busy workplace organised?

Are you confident dealing with senior managers, managing multiple priorities and using your own initiative?

If yes, read on...

Our client is looking for a proactive Site Support Officer / Administrator to provide day-to-day administrative and organisational support within a busy operational site. This is a varied position where you'll be trusted to manage your own workload, suggest improvements and become a key point of contact across the site.

The position is initially offered on an 18-month fixed-term contract, with the potential to extend depending on how the role develops.

The Role of Office Manager

You’ll provide administrative support to the site management and wider operational team, while taking ownership of a range of office, supplier and site activities.

Key responsibilities will include:

• Organising management meetings, taking accurate minutes and following up outstanding actions
• Supporting senior managers with general administration, correspondence and diary requirements
• Reviewing existing office processes and suggesting ways to improve efficiency
• Managing site contracts and suppliers, including cleaning, vending and office services
• Coordinating a small fleet of site vehicles, including MOTs, servicing, insurance and vehicle records
• Acting as a key point of contact for visitors, contractors and external organisations
• Coordinating site inductions for contractors and visiting personnel
• Managing office supplies, refreshments and meeting requirements
• Supporting travel and accommodation arrangements
• Assisting with invoice approvals, company credit card reconciliation and general finance administration
• Managing a small administrative budget
• Maintaining accurate files, records, reports and site information
• Working independently to resolve day-to-day issues and ensure actions are completed

Minimum Skills / Experience Required

• Previous experience within office administration, office management, site administration, PA or a similar role
• Confident and proactive approach with the ability to work independently
• Strong organisation and time-management skills
• Comfortable communicating with and following up actions with senior managers
• Previous experience arranging meetings and taking minutes
• Good working knowledge of Microsoft Word and Excel
• Strong written and verbal communication skills
• Ability to manage multiple tasks and changing priorities
• Experience managing suppliers, contracts or budgets would be advantageous
• SharePoint experience would be beneficial
• SAP experience would be advantageous but is not essential, as training will be provided during the company's transition to the system

Hours:

Monday to Thursday: Approximately 8:30am - 4:30pm

Friday: Approximately 8:30am - 3:30pm

37 hours per week

This would suit someone who doesn't just want to complete the daily admin, but enjoys taking ownership, spotting opportunities for improvement and making things happen.