Office Manager

Confidential; Birmingham; On-site; GBP 32,000 - 39,000; Full time

Job summary

Gleeson Recruitment Group is recruiting an Office Manager in Birmingham City Centre. You will work alongside an existing part-time Office Manager to ensure smooth daily operations and a proactive, engaging workplace for staff and visitors.

The role covers facilities management, supplier relationships, health and safety compliance, and employee support across the business in a fast-growing professional services environment.

Qualifications

• Previous experience as Office Manager, Facilities Coordinator, Workplace Manager or Senior Administration.
• Comfortable managing a broad range of operational responsibilities.
• Strong organisational and prioritisation skills with attention to detail.

Responsibilities

• Oversee day-to-day office operations and facilities management.
• Coordinate relationships with landlords, contractors and service providers.
• Manage office supplies, equipment and inventory.
• Process invoices, purchase orders and office expenses.
• Support onboarding, workspace allocation and access requirements.
• Coordinate office events and meetings.

Skills

Office management

Facilities coordination

Stakeholder management

Microsoft 365

Communication

Tools

Microsoft Office 365

MS Teams

Job description

Office Manager Growing Business Birmingham City Centre - Office Based Up to 35 K Full Time, Permanent

Gleeson Recruitment Group are delighted to be partnering with a highly successful and fast-growing professional services organisation to recruit an experienced Office Manager. This is an exciting opportunity to join an ambitious business with a strong people-focused culture. Working alongside an existing part-time Office Manager, you will play a key role in ensuring the smooth day-to-day running of the office, creating an exceptional workplace experience for employees and visitors alike. This role would suit a proactive, highly organised individual who enjoys variety, takes ownership of their workload, and thrives in a fast-paced environment.

The Role

As Office Manager, you will be responsible for overseeing office operations, facilities management, supplier relationships, health and safety compliance, and employee support activities. Acting as a central point of contact across the business, you will ensure the office remains an efficient, safe, and engaging place to work.

Key responsibilities will include:

• Managing the day-to-day operations of the office environment.
• Acting as the first point of contact for visitors and external suppliers.
• Coordinating office facilities, maintenance, repairs, security, and cleaning services.
• Managing relationships with landlords, contractors, and service providers.
• Overseeing office supplies, stationery, equipment, and inventory management.
• Managing supplier contracts and ensuring cost-effective service delivery.
• Processing invoices, purchase orders, expenses, and monitoring office expenditure.
• Supporting employee onboarding, workspace allocation, and office access requirements.
• Coordinating office events, meetings, training sessions, and company activities.
• Arranging travel and accommodation bookings where required.
• Maintaining records relating to insurance, compliance, and workplace training.
• Supporting health and safety activities, including risk assessments, emergency procedures, and workplace inspections.
• Ensuring company policies and procedures are adhered to across the office environment.
• Providing administrative support to senior stakeholders when required.

The Candidate

The successful candidate will have previous experience within an Office Manager, Facilities Coordinator, Workplace Manager, or Senior Administration role and will be comfortable managing a broad range of operational responsibilities.

You will also possess:

• Proven experience managing office operations within a busy environment.
• Experience overseeing supplier relationships, contracts, and budgets.
• Knowledge of workplace health and safety requirements.
• Strong organisational and prioritisation skills with the ability to manage multiple demands.
• Excellent communication and stakeholder management skills.
• A proactive, solutions-focused approach.
• High levels of attention to detail and accuracy.
• Strong Microsoft Office and Microsoft 365 skills, including Word, Excel, Outlook, Teams, and PowerPoint.
• The ability to handle sensitive and confidential information with discretion.

At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.

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