Office Manager

TSL; Bath; On-site; GBP 26,000 - 38,000; Full time

Job summary

TSL is seeking an experienced Office Manager to support a busy Bath office. The role involves handling administrative tasks, document control, supplier coordination, travel arrangements, and facilities management to ensure smooth operations.

You will liaise with IT, HR, Safety, and other teams, manage invoices, meeting room bookings, and event support, ensuring compliance and timely payments. This position is based in Bath and offers a dynamic, fast-paced environment.

Qualifications

• Experience administering in a fast-paced office environment.
• Excellent communication skills and ability to interact with all levels.
• Strong time management and decision-making abilities.
• Proficient with Microsoft Office suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Answering calls and emails from customers and directing them to relevant staff.
• Document control and updating project and company files.
• Creating and managing office budget and inventory.
• Monitoring supplies and IT equipment, PPE, and access control.
• Organising travel arrangements for team members.
• Liaising with the landlord to keep the office clean, safe and compliant.
• Managing on-site and office cleaning services.
• Processing invoices and coordinating with head office.
• Coordinating with IT, HR, Safety, and Communications teams.
• Updating POR tracker in cooperation with Financial Controller.

Skills

Office administration

Communication skills

Time management

Vendor management

Tools

Microsoft Office

Job description

TSL - About Us

TSL is a leading international technical engineering and construction partner operating across the UK, Ireland, and Mainland Europe. We focus on design and build contracts for end user clients, specialising in the Food, Pharmaceutical, Logistics, Data Centre and Advanced Manufacturing sectors.

TSL is committed to creating the spaces that enable the fourth industrial revolution, whilst ensuring we leave a positive environmental and social legacy for communities across the world. Our team work with our valued clients and supply chain partners to create a simple agenda concentrated on getting things done. Above all, we are focused on delivering first class projects, executed efficiently, without compromising on safety or quality.

Main Duties and Responsibilities for the Office Manager:

• Answering calls and emails from customers and clients and directing them to relevant staff.
• Document control, including updating, maintaining hard and soft copy files of both – projects and company documents.

• Creating an office budget and inventory for office suppliers.
• Monitoring/asset management: office supplies, including ordering stationery, furniture, electronic appliances, PPE, access control (keys, cards), IT equipment etc.

• Organizing travel arrangements for team members.
• Liaising with office landlord to ensure the office is kept clean, safe and compliant and ensuring all appliances are in good working order.

• Managing on-site and office cleaning company.
• Providing general support to visitors.
• Managing relationship with vendors, services providers, and landlord to ensure all invoices are paid on time.

• Managing receipts/invoices/delivery dockets and sending them back to the head office.
• Managing accommodation for TSL personnel and making sure that all invoices are paid on time.
• Managing meeting room booking.

• Supporting the organisation of TSL events.
• Managing administration associated with the fleet (car service, invoices, required repairs, etc.)
• Coordinating work with core business support services (IT, HR, Safety, Communications).
• Updating POR tracker, in cooperation with the Financial Controller

Skills and Experience Required for the for the Office Manager:

• Capacity to work effectively in a fast-paced, dynamic environment
• Experience of administration in an office environment.
• Excellent communication skills and ability to communicate on all levels.
• Effective time management and logical decision-making ability.
• Excellent computer literacy, including the full package of Microsoft Office programs.