Office Manager

JR United Kingdom; Basildon; On-site; GBP 28,000 - 40,000; Full time

Job summary

Une entreprise leader dans l'industrie nucléaire recherche un Office Manager pour assurer une large gamme de tâches administratives au bureau de Warrington. Vous serez responsable de la coordination des activités de gestion des installations et du respect des réglementations de santé et de sécurité, tout en soutenant également l'équipe financière selon les besoins. Ce rôle offre la possibilité d'évoluer dans un environnement dynamique axé sur l'innovation.

Benefits

Salaire compétitif et package d'avantages

Opportunités de croissance professionnelle

Environnement de travail dynamique

Qualifications

• Précédente expérience en tant que Bureau Manager ou dans un domaine similaire.
• Solides compétences en organisation et gestion du temps.
• Excellentes compétences en communication et interpersonnelles.

Responsibilities

• Fournir un soutien administratif au bureau de Warrington.
• Gérer les activités de gestion des installations.
• Aider avec les tâches administratives financières.

Skills

Organization

Time Management

Communication

Interpersonal Skills

Attention to Detail

Education

Experience as Office Manager or similar

Tools

Microsoft Office Suite

Job description

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We are the leading provider of infrastructure services.

At Altrad, we transform our nation’s critical infrastructure to operate safely and sustainably.

With over 11,000 talented people, we provide the full spectrum of critical engineering and construction services for industries both onshore and offshore.

Join a Leading Organisation in the Nuclear Industry

Job Summary: As the Office Manager, you will be responsible for providing a wide range of administrative duties and office support to ensure the efficient functioning of the Warrington office. Your role will involve coordinating facilities management activities, health and safety compliance management and providing assistance to the finance team as needed.

Key Responsibilities:

• Provide administrative support to the Warrington office, including producing correspondence, reports, and other documents as required.
• Manage facilities management activities, including collating and maintaining accurate records and files, ensuring compliance with policies and regulations.
• Receive and distribute incoming post, ensuring timely and accurate delivery.
• Input data into spreadsheets and other systems to maintain accurate records and facilitate data management processes.
• Assist with reception administration duties, including answering phones, greeting visitors, and managing inquiries.
• Facilitate meetings by scheduling appointments, booking meeting rooms, and preparing necessary materials.
• Ensure all new starters are provided with the correct ICT equipment, complete Display Screen Equipment (DSE) assessments, and receive relevant information related to facilities.
• Create requisitions for office supplies and services, liaising with suppliers as needed.
• Liaise with clients regarding facilities management services, including cleaning, stationery supplies, maintenance, etc.
• Assist with financial administration tasks, including processing expenses and supporting the finance team with ad-hoc tasks as required.

Facilities Management:

• Oversee fire alarm, building alarm, and emergency lights systems, ensuring compliance with health and safety regulations.
• Maintain records and policies related to health and safety, water maintenance, PAT testing, and ground maintenance.
• Manage window cleaning, recycling, and waste disposal activities to ensure a clean and safe working environment.

Requirements:

• Previous experience in an Office Manager role or similar field preferred.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• Proficiency in Microsoft Office Suite and other office software applications.
• Knowledge of facilities management principles and practices preferred.
• Attention to detail and accuracy in record-keeping and data management.
• Ability to work independently and collaboratively within a team environment.

Why Join Us?

• Work on high-impact projects within a leading organisation at the forefront of the nuclear industry.
• Competitive salary and benefits package.
• Opportunities for career growth and professional development.
• Collaborative and dynamic work environment with a focus on innovation and excellence.