Office & Facilities Manager

Convey Law; Newport; On-site; GBP 28,000 - 30,000; Full time

Job summary

Convey Law is seeking an Office & Facilities Manager to oversee operations at their Newport office. The role includes ensuring safety compliance, managing facilities, and supporting the Senior Management team. A supportive workplace with benefits like 25-30 days leave, gym discounts, and health programs is offered.

Benefits

25-30 days annual leave + 8 Bank Holidays

Additional day leave for your birthday

Enhanced maternity and paternity leave

Discounted Gym Membership

Employee Assistance Scheme

Well being programmes

Qualifications

• 2 years’ experience in facilities management or health and safety.
• Ability to co-ordinate with stakeholders and work independently.
• Knowledge of workplace safety and procedures is desirable.

Responsibilities

• Oversee building maintenance and health/safety compliance.
• Coordinate office services and manage supplier relationships.
• Facilitate daily operations ensuring a safe, clean environment.

Skills

Organisational skills

Multi-tasking

Problem-solving

Job description

Office & Facilities Manager

Department: Executive Support

Employment Type: Permanent

Location: Newport

Reporting To: Operations Director

Compensation: £28,000 - £30,000 / year

Description

We are looking for a dedicated individual to help us provide safe, inclusive, accessible and inspirational space in our Company’s office in Newport with occasional support to our Swansea office. The role involves overseeing building maintenance, co-ordinating office services, health and safety compliance, managing supplier services, supporting the IT team and providing day to day support to create a professional and productive workplace for all teams. The ideal candidate will need to be able to balance health and safety compliance, project work along with day-to-day hands-on responsibilities such as replenishing restroom supplies, maintaining kitchen cleanliness and supporting the Senior Management team as required.

Key Responsibilities

• To facilitate the daily operations of all facilities ensuring that they are safe, clean and fully functional
• Implement and oversee workplace safety programmes, such as fire drills fire alarm testing, emergency lighting, fire extinguisher servicing, first aid training and emergency response plan ensuring compliance with health and safety requirements
• Conduct risk assessments and ensure compliance with health, safety and environmental regulations
• Act as first contact for emergencies in relation to the building, liaising with Senior Managers as required.
• Assist with office space planning workstation setups and seating arrangements, particularly on days where all staff are required in the office and provide support for office events and meeting room setups
• Coordinate internal office moves, furniture installations and workstation adjustments including the porterage of furniture and equipment around the office as may be necessary
• Manage and organise desk equipment, including moving docking stations under desks and tidying cables across the office.
• Carry out minor repairs and enhancements such as putting up shelves/hanging pictures, painting and decorating, replacing light bulbs, fixing small leaks
• Create a welcoming environment for teams by turning on lights/heating/air conditioning each morning, emptying dishwashers each day and clearing out the fridge every two weeks.

Skills, Knowledge and Expertise

• 2 years’ experience in facilities management, health and safety, office administration or office cleaning.
• Strong organisational, multi-tasking and problem-solving skills
• Ability to co-ordinate with multiple stakeholders, vendors, senior management and employees
• Knowledge of workplace safety and emergency procedures would be desirable
• Previous experience with contract management and supplier negotiations would be advantageous.
• Strong organisational skills with excellent attention to detail and the ability to work independently
• Willingness to work outside normal office hours as required to fulfil obligations of the role
• Ability to lift and move office furniture and supplies
• Due to the nature of the role, it is a requirement of the role that you are local to the Newport area

Benefits

Our commitment to provide a supportive, empowering and rewarding workplace continues to be part of our core mission at Convey Law.

We have a vast array of benefits which we continue to enhance to ensure the most comprehensive, supportive and engaging benefits package is available for our team, key features include:

• 25-30 days annual leave + 8 Bank Holidays
• Additional day leave for your birthday
• Additional day leave for 100% attendance in previous year
• Option to purchase up to 5 days leave
• Enhanced maternity and paternity leave
• Company Sick Pay
• Discounted Gym Membership
• Subsidised Conveyancing
• Employee Assistance Scheme which includes counselling sessions
• Well being programmes

Next Steps

If you have the qualities that we are looking for, share our Company values and feel this is the next step in your career, we would love to hear from you.