Office & Facilities Lead – Health & Safety & Ops

Omnes Healthcare Ltd; Manchester; On-site; GBP 38,000 - 43,000; Full time

Benefits offered by this job

NHS Discount & Support Schemes

Employee Assistance Programme

Sick pay, enhanced maternity/paternity

Salary sacrifice schemes (electric car

Life insurance (3x salary), healthcare

Job summary

Omnes Healthcare Ltd is seeking an experienced Office Co-Ordinator to manage the Evergreen House site in Manchester and support Health & Safety assurance processes.

The role combines office and facilities management with procurement, administration and operational coordination across the organisation, with primary office-based work and some site travel.

You will work with managers, suppliers and contractors to ensure records are up to date, actions are followed up and improvements are delivered.

Qualifications

• Experience in office, facilities, operations or administration management within a medium-sized or larger organisation.
• Experience managing facilities, maintenance, contractors and landlord relationships.
• Working knowledge of UK workplace Health & Safety requirements, risk assessments and compliance processes.
• Experience with procurement, purchasing, budgets and supplier management.
• Strong organisational, communication and stakeholder-management skills.
• Good working knowledge of Microsoft 365, particularly Excel, Word, Outlook and SharePoint.

Responsibilities

• Lead the day-to-day operation of Evergreen House, including access, security and visitors.
• Coordinate repairs, planned maintenance, cleaning and waste services.
• Maintain asset, maintenance, contractor and inspection records.
• Manage office purchasing, stock, quotations, purchase orders and invoices.
• Monitor supplier performance and budgets, identifying savings opportunities.
• Coordinate office moves, workstation arrangements, events and IT coordination.

Skills

Office management

Facilities management

Operations coordination

Procurement

Stakeholder management

Microsoft 365

Excel

Word

Outlook

SharePoint

Tools

Microsoft 365

Excel

Word

Outlook

SharePoint

Job description

Omnes Healthcare Ltd is seeking an experienced Office Co-Ordinator to manage the Evergreen House site in Manchester and support Health & Safety assurance processes.

The role combines office and facilities management with procurement, administration and operational coordination across the organisation, with primary office-based work and some site travel.

You will work with managers, suppliers and contractors to ensure records are up to date, actions are followed up and improvements are delivered.