Office & Facilities Coordinator (Health & Safety)

NHS Jobs; Manchester; On-site; GBP 38,000 - 43,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

NHS Discount & Support Schemes

Employee Assistance Programme

Sick pay & enhanced leave

Salary sacrifice schemes

Life insurance & healthcare plan

Job summary

Omnes Healthcare is seeking an experienced Office Co-Ordinator in Manchester to manage the Evergreen House office and coordinate organisation-wide Health & Safety assurance. You will oversee facilities, procurement, and administration while escalating issues and ensuring compliance with governance processes.

You will work closely with managers, suppliers and specialist teams to keep records up to date, manage permits, access, and service contracts, and support continuous improvements across the

Qualifications

• Experience in office, facilities, operations or administration management within a medium-sized or larger organisation.
• Experience managing facilities, maintenance, contractors and/or landlord relationships.
• Working knowledge of UK workplace Health & Safety requirements, risk assessments and compliance processes.
• Experience with procurement, purchasing, budgets and supplier management.

Responsibilities

• Lead the day-to-day operation of Evergreen House, including access, security, visitors, meeting rooms, storage and communal areas.
• Act as a key contact for landlords, managing agents, contractors and service providers.
• Co‑ordinate repairs, planned maintenance, cleaning, waste management and other facilities services.
• Maintain accurate asset, maintenance, contractor and inspection records.
• Manage office purchasing, stock, quotations, purchase orders and invoices.
• Monitor supplier performance and budgets, identifying opportunities for savings while maintaining safety and quality.
• Co‑ordinate office moves, workstation arrangements, events and practical support with IT and other teams.
• Maintain Health & Safety registers, compliance checklists, evidence libraries, review dates and dashboards.
• Coordinate workplace, fire, COSHH and Display Screen Equipment assessments, inspections, training and evidence reviews.
• Maintain corrective-action and risk registers and follow up outstanding actions.
• Identify overdue or inadequate actions and escalate appropriately.
• Support accident and near-miss reviews and potential RIDDOR reporting.
• Support CQC, NHS contract, internal and ISO assurance activity.
• Work with clinical and technical specialists where specialist advice is required.

Skills

Office management

Health & Safety awareness

Vendor & contractor management

Budgeting & procurement

Communication

Project coordination

Tools

Microsoft 365

SharePoint

Intranet platforms

Job description

Omnes Healthcare is seeking an experienced Office Co-Ordinator in Manchester to manage the Evergreen House office and coordinate organisation-wide Health & Safety assurance. You will oversee facilities, procurement, and administration while escalating issues and ensuring compliance with governance processes.

You will work closely with managers, suppliers and specialist teams to keep records up to date, manage permits, access, and service contracts, and support continuous improvements across the