Facilities and Record Coordinator - (Global Law Firm)

Ryder Reid; Greater London; On-site; GBP 30,000 - 45,000; Full time

Benefits offered by this job

Competitive salary

Excellent benefits

Job summary

Ryder Reid is seeking a highly organised Facilities & Records Coordinator to join our London team. In this busy role you will manage facilities, office services, and records processes, ensuring a smooth, well-run workspace for colleagues and visitors.

You will work with suppliers, coordinate moves and space planning, support health and safety compliance, and train new starters while delivering excellent internal client service.

Qualifications

• Experience in facilities, office services or records management.
• Strong organisational skills with ability to manage multiple priorities.
• Experience liaising with suppliers, contractors and external providers.
• Excellent communication and stakeholder management skills.
• Knowledge of health and safety processes and workplace compliance.
• Proactive, solutions-focused approach and attention to detail.
• Capable of working independently within a wider operations team.

Responsibilities

• Coordinate day-to-day management and maintenance of office facilities, furniture and workspace areas.
• Manage supplier relationships, monitor service levels and oversee renewals.
• Ensure office supplies and equipment are stocked and maintained.
• Support moves, space planning projects and workplace improvements.
• Coordinate cleaning, preventative maintenance and building services.
• Assist with security, access control, health & safety procedures and compliance.
• Provide support for visiting colleagues and stakeholders.
• Oversee records management, including file maintenance and offsite storage.
• Deliver records and facilities training to new starters.

Skills

Facilities management

Records management

Supplier liaison

Health & safety

Office moves

Space planning

Training delivery

Stakeholder management

Attention to detail

Job description

Facilities & Records Coordinator

Location: LondonSalary: Competitive + Excellent Benefits

Our client, a leading international professional services organisation, is seeking a highly organised and proactive Facilities & Records Coordinator to join their London team. This is an excellent opportunity for an experienced facilities, office services or workplace operations professional looking to take ownership of a varied and fast-paced role within a prestigious environment.

The Opportunity

As Facilities & Records Coordinator, you will play a key role in ensuring the smooth day-to-day operation of a busy London office. You will be responsible for maintaining an exceptional workplace experience, managing facilities and office services, overseeing records management processes, and supporting health & safety compliance across the office.

This position offers significant variety and visibility, allowing you to work closely with senior stakeholders, external suppliers and colleagues across the business.

Key Responsibilities

• Coordinate the day-to-day management and maintenance of office facilities, furniture, equipment and workspace areas.
• Manage supplier and contractor relationships, monitor service levels and oversee contract renewals.
• Ensure office supplies and equipment are fully stocked and maintained.
• Support office moves, space planning projects and workplace improvements.
• Coordinate cleaning, preventative maintenance schedules and building-related services.
• Assist with office security, access control, health & safety procedures, fire safety and workplace compliance.
• Provide support for visiting colleagues and stakeholders, ensuring workspaces are fully prepared.
• Oversee records management processes, including file maintenance, offsite storage coordination and document retention procedures.
• Deliver records and facilities training to new starters and office personnel.
• Ensure outstanding internal client service and continuously identify opportunities to improve operational processes.

About You

We are looking for candidates who can demonstrate:

• Previous experience within facilities, office services, workplace operations or records management.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Experience liaising with suppliers, contractors and external service providers.
• Excellent communication and stakeholder management skills.
• Knowledge of health & safety processes and workplace compliance requirements.
• Strong attention to detail and a proactive, solutions-focused approach.
• Confidence working independently while collaborating effectively within a wider operations team.

What's On Offer?

• Join a highly respected global organisation.
• Broad and varied facilities and operations role with genuine responsibility.
• Supportive and collaborative working environment.
• Excellent career development opportunities.
• Competitive salary and benefits package.

If you are an organised facilities or office operations professional seeking your next challenge within a prestigious and fast-paced environment, we would love to hear from you.