Office & Facilities Coordinator (4 Days)

BriSand Management Consulting; London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking an Office & Facilities Coordinator to enhance office operations in a dynamic environment. This role blends office management with front-of-house duties, ensuring a seamless workflow while fostering a welcoming atmosphere. The ideal candidate will thrive in a hybrid setting, balancing in-office and remote work, and will be responsible for managing vendor relationships, health and safety compliance, and organizing employee events. If you're proactive, organized, and passionate about creating a positive work environment, this opportunity is perfect for you.

Qualifications

• 2-3 years experience in a similar office coordination role.
• Knowledgeable in UK health and safety regulations.

Responsibilities

• Manage office workflow, vendor relationships, and visitor sign-in.
• Coordinate repairs, maintenance, and office supplies.

Skills

Interpersonal Skills

Organizational Skills

Problem-Solving

Attention to Detail

Communication Skills

Self-Motivation

Education

Good standard of education

IOSH Qualification

Training as Fire Warden

Tools

CCTV Management

Health and Safety Compliance

Job description

Join to apply for the Office & Facilities Coordinator (4 Days) role at BriSand Management Consulting.

Office Coordinator (with Reception & Facilities)

London / Hybrid

Mon -Thurs OR Tues - Fri 8am - 4.30pm

The Juice Plus+ Company is a multimillion-dollar competitor in the health and wellness industry, using a unique combination of direct sales and e-commerce to market our plant-based nutritional products in pursuit of our mission to Inspire Healthy Living Around the World.

The role of Coordinator combines office management responsibilities with front of house duties. This highly interactive, diverse, busy position is responsible for ensuring a smooth office workflow while managing vendor relationships, work safety compliance, and welcoming visitors. The role requires someone who is proactive and highly organised with strong interpersonal skills and has an ability to remain calm under pressure while prioritising competing demands.

In our hybrid work environment, the role requires being in the office three days a week (Tuesday, Wednesday, and Thursday) and one working from home (Monday or Friday, ideally with flexibility if possible). It is ideally suited to someone who lives within an easy commuting distance of Hammersmith (as this role has an 8am start), thrives on working in a dynamic environment, and takes pride in fostering a positive and inclusive atmosphere.

• Manage visitor sign-in and issue ID passes as required.
• Manage deliveries, couriers (inbound and outbound), and distribute post.
• Manage 3rd Party maintenance contracts including cleaning company and external facilities management provider.
• Coordinate repairs and maintenance with external contractors.
• Coordinate the ordering and delivery of all office supplies.
• Maintain Fire Log, Accident Book, and Incident Books (RIDDOR).
• Responsible for Health & Safety; risk assessment, overseeing Fire Wardens, fire evacuations, and managing First Aiders, First Aid equipment, and overall compliance with safety regulations.
• Responsible for security protocol (CCTV and Card Access Management).
• Arrange in-office lunches for Regional Director and Executive Leadership Team Meetings.
• Coordinate employee social events (In-Office celebrations, Summer Party, Winter Party, etc.).

Qualifications & Experience

• Good standard of education with c.2-3 years experience in a similar role.
• IOSH (Institution of Occupational Safety & Health) Qualification or similar (preferred).
• Trained Fire Warden (preferred), with good understanding of fire safety regulations and procedures.
• Excellent understanding of RIDDOR compliance.
• Knowledgeable in UK health and safety regulations (Health and Safety at Work Act).
• Experienced with supplier and contractor management and familiarity with building maintenance standards and practices.
• Problem-solving abilities and resourcefulness.
• Attention to detail and strong organisational skills with an ability to manage competing priorities in a busy environment.
• Self-motivation and proactive approach to responsibilities.
• Tactful and diplomatic communication style.
• Ability to work with diverse teams in a multicultural environment.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Facilities Services