Facilities Coordinator - Fixed Term Contract (Until December 2025)

BDO UK LLP; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a Facilities Coordinator to join their dynamic Property Team. This role involves actively participating in delivering essential facilities services and ensuring a safe, efficient workplace. You will coordinate with various stakeholders, manage compliance, and support operational tasks across multiple locations. This is an excellent opportunity for someone with strong communication skills and a proactive approach to contribute to a collaborative environment. Join a forward-thinking company that values your contributions and supports your career development in a vibrant team setting.

Qualifications

• Experience in a client-facing role with proactive communication.
• Knowledge of facilities management processes and Health & Safety.

Responsibilities

• Support the Property Team in delivering services to clients.
• Coordinate compliance with statutory and regulatory legislation.
• Maintain SharePoint and assist with operational tasks.

Skills

Client-facing skills

Communication skills

Facilities management knowledge

Health & Safety knowledge

IT Skills (Outlook, Excel, Word)

Education

Experience in a similar role

Tools

SharePoint

Helpdesk systems

Job description

Facilities Coordinator - Fixed Term Contract (Until December 2025)

Join to apply for the Facilities Coordinator - Fixed Term Contract (Until December 2025) role at BDO UK LLP

Facilities Coordinator - Fixed Term Contract (Until December 2025)

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Join to apply for the Facilities Coordinator - Fixed Term Contract (Until December 2025) role at BDO UK LLP

Ideas | People | Trust

We’re BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today’s changing world.

Ideas | People | Trust

We’re BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today’s changing world.

We work with the companies that are Britain’s economic engine – ambitious, entrepreneurially-spirited and high‑growth businesses that fuel the economy - and directly advise the owners and management teams that lead them.

We’ll broaden your horizons

Supporting all of our BDO offices, our Property and Facilities team provides everything we need to guarantee our people a safe, efficient, and environmentally-friendly workplace. They ensure that all of our offices use the latest systems and services, enabling seamless collaboration and consistency across our firm. They play a key role in helping us to evolve – in terms of hardware and infrastructure – and they have a uniquely tangible effect on the offices they work with. As part of this forward-thinking and collaborative team, you’ll travel to our offices across the UK to make sure BDO is a brilliant place to work - for your colleagues and for you.

We’ll help you succeed

Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships.

You’ll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO’s partners to help businesses effectively. You’ll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with.

Overview

To proactively, positively and actively participate as a member of the Property Team in delivering Property and Facilities Services to our internal and external clients. This includes:

• Assisting with reporting on Property Services as outlined in the Responsibilities Section below. Including maintaining and updating Processes, Standard Operating Procedures (SOP’s), Service Level Agreements (SLA’s), Key Performance Indicators (KPI’s) & SharePoint.
• Coordinating & assisting with Compliance for all Statutory and Regulatory Legislation and associated Risk Management for areas of responsibility. Including Health & Safety, completion and review of Risk Register, Risk
• Assessments, Method Statements (RAMS) & Permits to Work (PTW).
• Proactively liaising and communicating with other members of the Property Team and associated BDO Business Areas while acting as Point of Contact (PoC) for all areas of responsibility, including landlord and sub-tenants.
• Liaising with and coordinating Suppliers and Contractors to Contract Terms & Conditions, SLA’s & KPI’s aligned with Processes & Standard Operating Procedures (SOP’s).
• Assisting with Financial Planning and Budget Management and Invoicing for Areas of Responsibility resulting in Value for Money services aligned with the Business Manager.
• Supporting and covering other members of the Property Team when and where required.
  
  

Responsibilities

• Supporting & Assisting the Property Team: For all operational aspects of the services being delivered.
• Structuring & Maintaining SharePoint: To be the main Point of Contact (PoC) for SharePoint and its upkeep.
• Projects: Maintaining Record Drawings and Building Information to ensure that this is accurate & up-to-date.
• Moves & Changes: Assisting with Relocations and Move Management including Space Planning and Record Drawings.
• Furniture, Fixtures & Fittings: Maintaining an Inventory for Lifecycle and Strategic Spares / Replacement.
• Workstation & Room Reservation Systems: Assisting with Workstation & Room Systems & Updates.
• Helpdesk: Assist with System Reporting and Compiling Associated Performance Statistics.
• Business Continuity Plan (BCP): Providing input, adhering to and updating the plans.
• Landlord & Sub-Tenants Liaison: Communication & Liaison where required.
• Communication: Drafting and issuing appropriate communications and posting on various systems / sites.
• Continuous Improvement: Apply a Plan, Do, Check, Act (PDCA) Approach to all Activity Undertaken.
  
  

Requirements

• Experience in a similar front of house / client facing role.
• Previous experience of working within a high-profile corporate environment.
• Knowledge of facilities management processes (preferable).
• Previous experience in Health & Safety or willingness to undertake training.
• Confident communication skills. Recognises that different people require different approaches and adjusts style appropriately.
• Ability to adapt to new experiences including learning new skills or systems in order to provide help during busy periods.
• Use initiative to find tasks to complete and catch up on when in quiet periods.
• Pro-active and hands on – happy to support other team members.
• IT Skills, Outlook, Excel, Word.
  
  

You’ll be able to be yourself; we’ll recognise and value you for who you are and celebrate and reward your contributions to the business. We’re committed to agile working, and we offer every colleague the opportunity to work in ways that suit you, your teams, and the task at hand.

At BDO, we’ll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development.

We’re in it together

Mutual support and respect is one of BDO’s core values and we’re proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we’ll support you at every stage in your career, whatever your personal and professional needs.

Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you’ll always have access to the people and resources you need to do your best work.

We know that collaboration is the key to creating value for the companies we work with and satisfying experiences for our colleagues, so we’ve invested in state-of-the-art collaboration spaces in our offices. BDO’s people represent a wealth of knowledge and expertise, and we’ll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you’ll never stop learning at BDO.

We’re looking forward to the future

At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we’re always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions

We’ve got a clear purpose, and we’re confident in our future, because we’re adapting and evolving to build on our strengths, ensuring we continue to find the right combination of global reach, integrity and expertise. We shape the future together with openness and clarity, because we believe in empowering people to think creatively about how we can do things better.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Accounting

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