Office & Facilities Administrator (Part-time)

NES Group Ltd; Coventry; On-site; GBP 20,000 - 21,000; Part time

Job summary

NES Group Ltd is seeking an Office & Facilities Administrator (Part-time) based in Coventry CV6 (Foleshill Enterprise Park). The role runs Tue/Wed/Thu with a 12-month duration and a 14.50–15.00 GBP per hour rate plus holidays.

Additional days may be required during busy periods (Mon/Fri). The ideal candidate will have strong office administration, facilities management, supplier/vendor management, and event coordination skills, with excellent communication and proficiency in Microsoft Office.

Qualifications

• Strong office administration experience.
• Workplace operations experience.
• Experience managing suppliers and contractors.
• Facilities management experience.
• Administrative support experience.
• Reception and visitor coordination experience.
• Event coordination experience.
• Asset and security management experience.

Responsibilities

• Act as the primary contact for all office-related matters.
• Maintain a professional, safe, and well-presented office environment.
• Oversee office opening and closing procedures.
• Manage office supplies and stock levels.
• Support employee offboarding and asset recovery.

Skills

Office administration

Workplace operations

Supplier management

Facilities management

Administrative support

Reception & visitor coordination

Event coordination

Asset & security management

Microsoft Office

AI tools

Tools

Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint)

AI tools

Job description

Role:- Office & Facilities Administrator (Part-time)
Based: - Coventry CV6 - (Foleshill Enterprise Park)
Rate:- 14.50 - 15.00 p/h + Holidays (33 / 25 DAYS+8bh)
Duration:- 12 months plus
Days:- Tuesday/Wednesday/Thursday
Flexible to support the office at busy periods Mondays & Fridays

Core Experience of the Office & Facilities Administrator

• Strong office administration experience
• Workplace Operations
• Supplier/Vendor Management
• Facilities Management
• Administrative Support
• Reception & Visitor Coordination
• Event Coordination
• Asset & Security Management

Key Skills of the Office & Facilities Administrator

• Strong client skills
• Excellent written and verbal communication
• Strong Microsoft Office skills (Outlook, Teams, Word, Excel, PowerPoint)
• Comfortable using AI tools to improve efficiency and productivity
• Occasional travel to London

Office Management

• Act as the primary contact for all office-related matters.
• Maintain a professional, safe, and well-presented office environment.
• Oversee office opening and closing procedures.
• Manage office supplies, consumables, and stock levels.
• Support employee offboarding processes, including company asset recovery.

Facilities Management

• Coordinate repairs and maintenance of facilities, furniture, and equipment.
• Manage third-party contractors and service providers.
• Conduct regular workplace inspections and proactively address issues.

Vendor & Supplier Management

• Manage relationships with office and facilities suppliers.
• Approve and process invoices in accordance with company procedures.

Reception & Visitor Experience

• Coordinate employee, customer, and visitor requirements.
• Manage meeting room bookings and hospitality arrangements.
• Support customer meetings and external events.

Employee Engagement & Events

• Assist in organising office events, team activities, workshops, and engagement initiatives.

Administrative Support

• Provide administrative support to leadership teams as required.
• Assist with travel, accommodation, and logistics arrangements.

Security & Asset Management

• Manage office access systems, passes, keys, and security procedures.

Essential Experience

• Previous experience in Office Management, Facilities Management, Workplace Management, Operations, or a similar role.
• Experience managing suppliers, contractors, and external service providers.
• Proven track record of coordinating workplace operations and facilities maintenance.
• Strong administrative and organisational experience.
• Excellent stakeholder management and communication skills.

Ideal Candidate for the Office & Facilities Administrator
Highly organised, proactive and able to work independently, adaptable, and capable of managing multiple priorities while maintaining exceptional attention to detail.
With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.