Admin Officer/Office Administrator

Techaxis, Inc; Nottingham; On-site; GBP 26,000 - 32,000; Full time

Job summary

Techaxis, Inc in Nottingham, UK is hiring an Admin Officer to support daily operations on-site. You will liaise with vendors and building management, supervise facility maintenance, health & safety, procurement, and event coordination while ensuring a safe, efficient workplace.

The role requires 6+ years in office facilities management or related fields, strong MS Office skills, excellent communication, and an ability to manage multiple ad-hoc tasks and budgets.

Qualifications

• Familiarity with MS Office and O365 applications.
• Strong verbal and written communication; highly organized; budgeting and procurement experience.
• Proven experience in office administration, facilities management, or similar operational support roles.
• Proficiency in Health & Safety (HSE) regulations; knowledge of DSE assessment protocols.
• Experience in event planning; managing electronic access/keycard systems; adept at reporting and data tracking.

Responsibilities

• Serve as liaison between office, vendors, and building management.
• Oversee facility maintenance, health and safety compliance, procurement, and event coordination.
• Manage office floor services, PO tracking, and staff health and safety needs.
• Coordinate monthly/annual maintenance checks and ad-hoc repairs.
• Handle keycard access for staff, visitors, and contractors, and generate usage reports.

Skills

MS Office / O365

Communication

Organization

Procurement & budgeting

Office administration

Facilities management

HSE regulations

DSE assessment

Event planning

Access control systems

Reporting & data tracking

Job description

Location: Nottingham, UK (5 DAYS ONSITE)

Experience: 6+ years into Office facilities management

Number of hours: 40 hours per week – full time

Ready to utilize your experience and expertise in Office Administration.

We have an exciting role for you –Admin Officer.

The Role

As an Admin Officer, you will be the backbone of our daily operations, ensuring a safe, efficient, and welcoming workplace. You will act as the primary liaison between the office, vendors, and building management, overseeing everything from facility maintenance and health and safety compliance to procurement and event coordination. You have to manage essential office floor services, support financial administration through purchase order tracking, and serve as a key point of contact for staff health and safety needs.

Key responsibilities:

• Line of communication between the office and the vendors and the landlord/ building management
• Arranging of the required monthly and annual maintenance checks and any ad-hoc maintenance repairs
• Ordering supplies for the office including general office supplies and items for the coffee machine/ canteen
• Maintenance of the office floor including ensuring meeting rooms are kept tidy ready for use, storerooms are kept organized and the coffee machine stays stocked with coffee beans and chai/ chocolate powder etc.
• Communicating with the finance team to raise and track required purchase orders for the maintenance work and any orders placed
• Tracking and reporting of company card spends and raising purchase order requests and processing receipts and invoices
• As the Health and Safety Executive for the office floor, responsible for maintaining the health and safety of the office, ensuring services are up to date to remain compliant and completing the monthly reports and risk assessments
• Assisting the team with any ad-hoc concerns or issues, Organizing events.
• Arrangement and monitoring of the keycard systems for the floor including creating new keycards for new staff, visitors, any required contractors, removing access for staff who leave, and producing monthly reports to track employee and visitor access.

Your Profile

Essential skills/knowledge/experience:

• Familiarity using MS Office, O365 (Outlook, Teams, Word, Excel, PowerPoint)
• Strong verbal/written communication; high level of organization; procurement and budget tracking; ability to prioritize multiple ad-hoc tasks.
• Proven experience in office administration, facilities management, or a similar operational support role.
• Proficiency in Health & Safety (HSE) regulations; understanding of DSE (Display Screen Equipment) assessment protocols.
• Event planning experience; proficiency in managing electronic access/keycard systems; advanced skills in reporting and data tracking.