Office Coordinator

Mindhouse Productions; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An innovative firm is seeking an Office Coordinator for a full-time role in the dynamic TV industry. This position is ideal for an organized and proactive individual looking to transition from freelance work to a stable office environment. Responsibilities include diary management, general office administration, and providing support to production teams. With a focus on detail and communication, this role offers the opportunity to thrive in a fast-paced setting while contributing to exciting projects. If you are ready to take the next step in your career, this is the perfect opportunity for you.

Qualifications

• Experience at the coordinator level with strong organizational skills.
• Proficiency in managing diaries and office tasks efficiently.

Responsibilities

• Manage diaries for senior staff and handle office logistics.
• Provide support to production teams and organize events.

Skills

Microsoft Office (Outlook, Excel, Word)

Organizational Skills

Attention to Detail

Communication Skills

Diary Management

Ability to Work in Fast-Paced Environment

Job description

OFFICE COORDINATOR

Application Deadline: 14th May

Start Date: 2nd June

Job Description:

Mindhouse Productions is seeking an Office Coordinator for a full-time, long-term position in the TV industry. This role is suitable for someone with experience at the coordinator level who is organized, articulate, proactive, and enjoys variety. It is not an entry-level role but offers stability for those looking to move away from freelance work.

Responsibilities include but are not limited to:

1. Diary management for senior staff.
2. General office management such as IT queries, stationery orders, managing office seating, handling external post, filing, photocopying, and archiving.
3. Preparing and submitting expenses.
4. Updating the company website.
5. Submitting productions for awards.
6. Onboarding new staff.
7. Organizing and distributing drives, equipment, and laptops.
8. Coordinating travel logistics for events and shoots.
9. Managing development rushes.
10. Providing ad hoc support to production teams and during shoots.
11. Setting up IT accounts and conducting inductions.
12. Organizing social events.
13. Serving as a central point of contact for staff.
14. Handling confidential information daily.

Skills Required:

• Proficiency in Microsoft Office (Outlook, Excel, Word).
• Excellent organizational skills with high attention to detail.
• Ability to work in a fast-paced environment.
• Positive, ‘can-do’ attitude.
• Strong written and verbal communication skills.
• Experience in office and diary management.

Additional Details:

The position is based in Soho, London, working 0930-1800, five days a week. Salary depends on experience. The role includes a probation period, with a view to long-term employment.

Application Process:

Please send your CV via The Talent Manager with ‘OFFICE COORDINATOR ROLE + YOUR NAME’ in the subject line or apply through Talent Manager. The application deadline is Wednesday, 14th May, and the start date is the week commencing 2nd June.

Equal Opportunity Statement:

We encourage applicants from diverse backgrounds and underrepresented groups.