Receptionist / Office Coordinator - Join a Successful, Growing Private Equity Firm

JR United Kingdom; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a proactive Receptionist / Office Coordinator to join their dynamic team in London. This role offers a unique opportunity to support day-to-day operations within a high-end office environment, ensuring smooth running of reception and meeting rooms. The ideal candidate will have at least 2 years of experience in a similar role, demonstrating exceptional organizational skills and a warm, professional demeanor. With a strong support team in place, this position is perfect for someone eager to contribute to a polished and efficient workplace. Immediate start required, with potential for permanent placement for the right individual.

Qualifications

• Minimum 2 years' experience in a Reception or Office Support role.
• Experience in a corporate or finance setting is ideal.
• Proactive and detail-oriented with a professional demeanor.

Responsibilities

• Manage front desk and greet guests professionally.
• Book and manage meeting rooms efficiently.
• Assist with invoicing and budget tracking.

Skills

Reception Management

Organizational Skills

Customer Service

Microsoft Office

Communication Skills

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

Microsoft Outlook

Microsoft Excel

Workday

Job description

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Receptionist / Office Coordinator - Join a Successful, Growing Private Equity Firm, london

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Client:

ISE Partners

Location:

london, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

4

Posted:

05.05.2025

Expiry Date:

19.06.2025

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Job Description:

Are you someone who takes pride in always delivering 5-star, white glove service? Thrives on keeping things organised, calm, and running seamlessly behind the scenes? Known for your intuitive sense of what’s needed before being asked?

A global investment office, who are building the European presence with great success, are looking for a confident and capable Receptionist / Office Coordinator to support their day-to-day operations, in their high-end, Chelsea office. You’ll be the calm, friendly, and efficient presence at the front of house, ensuring everything runs smoothly.

This is a busy and varied role with no two days the same. You’ll manage reception and meeting rooms, oversee guests and internal meetings, and ensure the office environment stays polished. You’ll also support the Office Manager with facilities, suppliers, admin, and ad hoc tasks - someone who’s naturally helpful and happy to roll up their sleeves. This could be a great opportunity to develop in office management.

This role requires a mix of practical thinking, warmth, and attention to detail. Key responsibilities include:

• Managing the front desk and greeting all guests professionally
• Answering and directing calls clearly and with care
• Booking and managing meeting rooms, ensuring things run smoothly
• Liaising with caterers and preparing refreshments for meetings
• Maintaining tidiness across shared spaces (kitchen, breakout areas)
• Supporting the Office Manager with suppliers and contractors
• Processing mail, courier requests, and managing office expenses
• Assisting with invoicing, budget tracking, and internal events
• Helping onboard new team members, setting up desks, and providing tours

You’ll be the person everyone relies on - calm, proactive, and detail-oriented. There’s a strong support team in place, so this role is ideal for someone who takes pride in doing their job well and getting the details right, rather than looking for a quick fix.

At interview stage, you’ll demonstrate:

• A minimum of 2 years’ experience in a Reception or Office Support role, ideally in a boutique corporate or finance setting
• Confidence in managing front-of-house duties with a professional and friendly approach
• A highly organised, detail-focused mindset
• The ability to work across different stakeholders, from visitors to MDs
• Familiarity with Microsoft Office (Outlook and Excel)
• Experience with expenses, invoices, and internal systems (Workday experience a plus)
• A helpful, proactive, and tidy approach to tasks
• An enthusiasm for providing the best service!

This is a temp role with potential to go permanent for the right person, perfect for someone who enjoys working in a busy, professional environment. Immediate start required.