Office Coordinator

Black & Veatch Corporation; Greater London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Office Coordinator to manage their central London office. In this dynamic role, you will oversee daily operations, provide essential support to HR and project teams, and engage with senior leaders. Your responsibilities will include coordinating visitor access, managing mail, and assisting with onboarding new employees. This position offers a unique opportunity to make a significant impact in a collaborative and inclusive environment, where your contributions will be valued. Join a company that prioritizes employee growth and work-life balance while delivering solutions that positively affect communities worldwide.

Benefits

Health Insurance

Paid Time Off

Performance-Based Bonus Program

Qualifications

• A few years’ experience in an office administrator/coordinator type role.
• High level of proficiency with MS Office 365 applications.

Responsibilities

• Manage visitor coordination and security access for the London office.
• Support senior professionals with travel arrangements and expense reports.

Skills

MS Office 365

Communication Skills

Problem Solving

Attention to Detail

Interpersonal Skills

Education

Experience in Office Administration

Tools

SAP Concur

SuccessFactors

Oracle

Job description

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Date: Apr 30, 2025

Location:

London, GT LON, GB

Company: Black & Veatch Family of Companies

At Black & Veatch, our employee-owners go beyond the project. For over a century, we have been breaking down social, economic and geographic barriers by making life's critical resources accessible to all. Working with us, you will help provide critical expertise as we, along with our valued clients, deliver solutions that positively impact communities around the world. Our professionals are our greatest asset, and we believe nothing is more important than the health, happiness and professional growth of our employee-owners. With a focus on flexible work-life balance options, an expanding and diverse workforce, and limitless career growth opportunities, we will give you our best to help yougive us your best, and together we can build a world of difference.

Job Summary

As a highly respected Engineering, Procurement and Construction leader, success at Black & Veatch is driven by our people! Our Administration team helps enable the organizations, people, projects, and businesses to be as successful as possible.

The Opportunity

We’re hiring an Office Coordinator to manage our central London office. You’ll take care of the day-to-day running and administration of the office, as well as providing support to our HR and project teams. Alongside our Glasgow- based Office Coordinator, remote support for other EMEA region offices, including Madrid and Dubai, will be another important aspect of your role.

This is a highly visible role where you will engage with senior leaders in our business, particularly with calendar, travel and event management, as well as supporting new employees with their onboarding journey.

This role is based in Central London, UK. You will need to attend the office 5 days per week. Due to the nature of this role, flexibility is required to ensure visiting employees and clients are fully supported.
You may also need to travel to other regional offices occasionally.

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Key Responsibilities

• Provide coordination for any visitors coming to the London office (both internal and external clients), including managing security access, desk allocation, room bookings, etc.
• Ensure mail coverage. London is our registered UK office so all official mail is sent here. Prioritization, mail post runs, review of mail contents, sending and receiving DHL packages is a vital aspect of this role.
• Support senior professionals’ travel arrangements and (SAP Concur) expense report preparation and reviews.
• Provide HR admin support to ensure rates are correct in the HR system and sick pay is allocated correctly, employee timesheets are reviewed and approved in a timely manner.
• Arrange contractors for maintenance as necessary, maintain relationships with 3rd party vendors for cleaning services, etc.

Minimum Qualifications

• A few years’ experience in an office administrator/coordinator type role.
• High level of proficiency with the full suite of MS Office 365 applications, particularly Teams, Outlook and Excel.
• All applicants must be able to complete pre-employment onboarding requirements (if selected), which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Desired Skills and Experience

• Excellent interpersonal and communication skills
• Ability to work unsupervised, solve problems and make decisions independently
• Strong attention to detail and reading comprehension
• Familiarity with Expense Reporting Systems (ideally SAP Concur), Time Reporting Systems and HR platforms (SuccessFactors, Oracle preferred)
• Travel Systems knowledge and experience coordinating travel, including international travel for multiple stakeholders

Salary Plan

ADO: Administrative Services

Job Grade

005

BVH, Inc., its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy. We offer professionals an array of health and welfare benefits that vary based on their geographic region and employment status. This may include health, life accident and disability insurances, paid time off, financial programs and more. Professionals may also be eligible for a performance-based bonus program.

By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.