Office Coordinator

Colville Search; Greater London; On-site; GBP 26,000 - 36,000; Full time

Job summary

Colville Search in London is seeking an organised, personable Office Coordinator to join their luxury residential property team split between South Kensington and Notting Hill. The role sits at the heart of the business, ensuring smooth day-to-day operation of the offices while supporting the sales and lettings teams with administration, marketing and client coordination.

You will be the face of the company, handling front-of-house duties, coordinating viewings, preparing property marketing

Qualifications

• Previous administration or reception experience preferred.
• Highly organised with attention to detail.
• Confident communicator with a warm and professional manner.
• Strong written and verbal communication skills.
• Proactive, adaptable and able to support multiple teams.

Responsibilities

• Meet and greet clients, applicants and visitors.
• Answer calls professionally and efficiently.
• Manage meeting rooms and keep offices presented.
• Order office supplies and liaise with suppliers.
• Support general office administration and team coordination.
• Assist sales and lettings teams with admin tasks.
• Prepare property particulars and marketing materials.
• Upload and maintain property listings on portals and the company website.
• Coordinate viewings and assist with applicant enquiries.
• Assist with social media content and marketing campaigns.
• Coordinate photography, floorplans and marketing launches.
• Update website and marketing collateral.
• Support events and client communications.

Skills

Administration

Communication

MS Office

Client facing

Organisational skills

Job description

A highly regarded luxury residential property company is seeking an organised, personable and proactive Office Coordinator to join their growing team. Split between beautiful offices in South Kensington and Notting Hill, this is a fantastic opportunity for someone who enjoys variety and wants to build a career within the property industry.

Acting as the face of the business, you will play a key role in ensuring the smooth day-to-day running of the offices while supporting the sales and lettings teams with administration, marketing and client coordination.

Key Responsibilities

Front of House & Office Management

• Meeting and greeting clients, applicants and visitors
• Answering and directing incoming calls professionally and efficiently
• Managing meeting rooms and ensuring offices are presented to a high standard
• Ordering office supplies and liaising with suppliers
• Supporting with general office administration and team coordination
• Assisting the sales and lettings teams with administrative tasks
• Preparing property particulars and marketing materials
• Uploading and maintaining property listings across portals and the company website
• Supporting with compliance administration and document management
• Coordinating viewings and assisting with applicant enquiries

Marketing Support

• Assisting with social media content and marketing campaigns
• Coordinating photography, floorplans and property marketing launches
• Updating the company website and marketing collateral
• Supporting with events, client communications and brand initiatives
• Diary and meeting coordination for senior team members
• Preparing presentations and client documents
• Assisting with travel bookings and event organisation when required
• Providing ad hoc support across the wider business

About You

• Previous administration, office coordination, reception or property experience preferred
• Highly organised with excellent attention to detail
• Confident communicator with a warm and professional manner
• Strong written and verbal communication skills
• Proactive, adaptable and happy to support multiple teams
• Excellent knowledge of Microsoft Office and social media platforms
• A genuine interest in property and luxury client service

The Opportunity

This is an excellent opportunity to join a respected and friendly property business with an outstanding reputation across Prime Central London. You will gain exposure to all aspects of the business, working closely with sales, lettings and marketing teams while developing a long-term career within the property sector.