Office Coordinator - Estate Agency

Confidential; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

Confidential in central London is seeking an organised, proactive Office Manager & PA to support a busy sales team and run the front office.

This varied role blends sales administration, office management and team support, ideal for someone who thrives in a fast-paced environment and takes ownership of their work.

Qualifications

• Highly organised and able to multitask.
• Experience in sales administration or office management in property/sales preferred.
• Confident and professional when dealing with clients.

Responsibilities

• Provide administrative and secretarial support to the sales team.
• Prepare sales paperwork, memorandums and invoices.
• Assist with property marketing materials and canvassing.
• Arrange market appraisals and appointments.
• Complete AML and client checks.
• Support HR administration and new starter onboarding.
• Welcome clients and visitors and manage incoming calls.
• Handle office enquiries and customer service requests.
• Assist with diary management and correspondence.
• Organise team events and office activities.

Skills

Organised

Multitask

Proactive

Client-facing

Spreadsheets

Team player

Deadline oriented

Tools

Office software

Job description

An established property business is looking for an organised, proactive and personable Office Manager & PA to join its busy central London team.

This is a varied role combining sales administration, office management and team support, ideal for someone who enjoys a fast-paced environment and taking ownership of their work.

Key Responsibilities

• Provide administrative and secretarial support to the sales team
• Prepare sales paperwork, memorandums and invoices
• Assist with property marketing materials and canvassing
• Arrange market appraisals and appointments
• Complete AML and client checks
• Support HR administration and new starter onboarding
• Welcome clients and visitors and manage incoming calls
• Handle office enquiries and customer service requests
• Assist with diary management and correspondence
• Organise team events and office activities

About You

• Highly organised and able to multitask
• Proactive, reliable and self-motivated
• Confident and professional when dealing with clients
• Comfortable working with spreadsheets and office systems
• Detail-focused and able to meet tight deadlines
• A strong team player with a positive attitude

Previous experience as a Sales Administrator, Office Manager or within a property/sales environment is preferred.

HR experience is desirable but not essential. A full UK driving licence is advantageous but not required.