Office Coordinator - Admin, Facilities & Occasional Travel

Flexjet LLC; Farnborough; On-site; GBP 21,000 - 30,000; Full time

Job summary

Flexjet LLC is seeking an Office Coordinator to support the day-to-day running of our Farnborough offices. The role suits a proactive individual with strong administrative and communication skills in a fast-paced environment.

The successful candidate reports to the Office Manager and acts as a key contact for colleagues, visitors and suppliers, providing broad administrative and operational support across the business, with occasional travel to our London Mayfair office.

Qualifications

• Experience in an Office Assistant or Office Coordinator role.
• Excellent organisational skills with ability to manage multiple priorities and deadlines.
• Strong written and verbal communication with a professional and customer-focused approach.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Coordinate day-to-day office operations to ensure an efficient and professional working environment.
• Manage office supplies, equipment, facilities, and supplier relationships.
• Provide administrative support including document preparation, data entry, filing and record management.
• Coordinate meetings, travel arrangements, events, and diary management as required.
• Act as the first point of contact for visitors, incoming calls, and general enquiries.
• Assist with invoice processing, purchase orders, expense administration, and general office budgets where required.
• Provide support to wider business teams with ad hoc projects and administrative tasks.
• Occasional travel to support activities at our London Mayfair office

Skills

Organisational skills

Communication skills

Multitasking

Independent working

Team collaboration

Tools

Microsoft Office

Job description

Flexjet LLC is seeking an Office Coordinator to support the day-to-day running of our Farnborough offices. The role suits a proactive individual with strong administrative and communication skills in a fast-paced environment.

The successful candidate reports to the Office Manager and acts as a key contact for colleagues, visitors and suppliers, providing broad administrative and operational support across the business, with occasional travel to our London Mayfair office.