Office Coordinator

Sayjo Recruitment Ltd; Brighouse; On-site; GBP 22,000 - 30,000; Full time

Job summary

Sayjo Recruitment Ltd is seeking a Coordinator to join a busy, creative team in Brighouse. This permanent, full-time, office-based role encompasses admin, customer service, project administration and secretarial support to ensure timely delivery of client briefs.

You will work in a small team with a range of responsibilities from coordinating complex administration to assisting with events and travel for UK and international activities, while developing knowledge of the creative industry.

Qualifications

• Highly organised and meticulous with details.
• Experience coordinating projects or supporting complex administration.
• Confident in communicating with a wide range of people.
• Very competent with Microsoft packages and Google documents.
• Happy to train in and learn about the creative industry to offer the best support.
• Willing to work in a busy and friendly environment within a small team.

Responsibilities

• Coordinate complex project administration and internal trackers to ensure timely client deliverables.
• Respond to emails, phone calls and visits from clients, suppliers and contractors.
• Take notes during daily briefing meetings and allocate requirements to internal project trackers.
• Manage general emails and communicate adaptations and requirements with the team.
• Arrange accommodation and travel for events, including international trips.
• Assist with corporate events and staff hospitality, from shopping for food to setup of tables.
• Process receipts, invoices, proposals and other financial records, checking for discrepancies.

Job description

A Coordinator is required to join a very busy, creative and unique team in Brighouse.

This is a permanent and full time role that is fully office based, offering a wide range of tasks from administration, customer service, project administration, creative production through to secretarial support.

Sayjo Recruitment Ltd are recruiting on behalf of this creative and successful business. This is a great opportunity for someone who enjoys owning administration and supporting busy colleagues with challenging projects and clients.

Duties will include:

• Coordination of complex project administration, digital imagery, written schedules and internal administration to ensure timely and professional delivery of client briefs.
• Responding to emails, phone calls and visits from clients, suppliers and contractors.
• Note taking on daily briefing meetings and allocating requirements to internal project trackers.
• Managing general emails and responding on behalf of colleagues and ensuring communication of adaptations and requirements are shared with the team.
• Booking of accommodation and travel for events, tradeshows, photographers and colleagues are managed in the UK and for some international events.
• Assisting with corporate events, buffets, staff events; from shopping for food to setting up tables and hosting.
• Processing receipts, invoices, proposals and other financial records, checking for discrepancies and assisting on best purchasing options.
• General filing and administration will be part of this role.

You will be:

• Highly organised and meticulous with details and coordinating real time information.
• Experienced in coordinating projects or supporting complex administration.
• Confident in communicating with a wide range of people.
• Very competent with Microsoft packages and Google documents
• Happy to train in and learn about the creative industry to offer the best support
• Wanting to work in a busy and friendly environment within a small team.

About the client:

Our client is offering a great career, with the opportunity to take hold of a new role and really add value to the team. It is full time, working in the office 5 days a week, Monday to Friday 8am till 4:30 with a 1 hour lunchbreak. There are quarterly social events and opportunities to assist in some great client events.