Office Assistant (Administration, Accounts & Procurement) - Marine Data Systems

Marine Data Systems; Newport; On-site; GBP 18,000 - 24,000; Full time

Job summary

Marine Data Systems in Newport, UK is seeking an entry-level Office Assistant to support administration, accounts, and procurement. The role includes on-the-job training with emphasis on a can-do attitude and eagerness to learn.

Part-time or full-time hours available, salary dependent on experience. You will handle data entry, ERP data support, and basic financial tasks, while liaising with suppliers to ensure timely deliveries.

Qualifications

• Good standard of GCSEs or equivalent.
• Strong proactive mindset and a can-do attitude.
• Eagerness to learn new skills and software systems.
• Flexibility to adapt and take on new tasks as required.
• Basic computer literacy, including emails and Microsoft Office.

Responsibilities

• Data entry and management of digital databases.
• Compile data for ERP entry and reporting for Department Managers.
• Assist with payment of invoices and basic bookkeeping tasks.
• Procurement tasks: place orders, track deliveries, liaise with suppliers.

Skills

Data entry

Digital databases

Basic bookkeeping

ERP system

MS Office

Proactive mindset

Willingness to learn

Education

GCSEs or equivalent

Tools

ERP system

Accounting software

Job description

Job Description

Office Assistant (Administration, Accounts & Procurement)

Job Overview

We are seeking a motivated, proactive Office Assistant to support our daily operations. You will assist with general administration, basic accounts, and procurement.

No prior experience is necessary, as full on-the-job training will be provided. We care most about your attitude. You should be keen to learn, highly resourceful, motivated, and happy to take on new tasks as the business grows.

Key Responsibilities

Office Administration:

• Data entry, managing digital databases
• Compile data required for entry into the ERP system
• Conducting research and compiling reports for Department Managers

Accounts Support:

• Payment of Invoices
• Assist with basic bookkeeping and bank reconciliation
• Assist on cost analysis research
• Assist on Financial analysis reporting

Procurement:

• Place purchase orders, track deliveries and chase late and pending orders
• Liaise with suppliers for pricing, production and delivery times
• Advise Sales Managers of production lead time and schedule availability
• Maintain office supplies
• Stock Control

Skills Required:

• Good standard of GCSEs or equivalent
• Strong proactive mindset and a "can-do" attitude
• Eagerness to learn new skills and software systems
• Flexibility to adapt and take on new tasks as required
• Basic computer literacy, including emails and Microsoft Office

Role details:

Part-time and full-time considered

Salary is dependent on experience