Office Assistant

Spin; London; On-site; GBP 24,000 - 30,000; Full time

Job summary

A leading creative-first social agency in London seeks a highly organized Office Assistant to support daily operations and maintain a smooth office environment. The role involves coordinating logistics, managing office supplies, and fostering a positive workplace culture. Ideal candidates are proactive, possess excellent communication skills, and have experience in administrative roles. Join a vibrant team that values creativity and inclusion!

Benefits

Bonus Scheme

25 Days Holiday

Friday 4 PM Finishes

Private Healthcare

Personal L&D Budget

Enhanced Parental Leave

Enhanced Pension Contributions

Team Outings and Events

Qualifications

• Previous experience in an office environment or administrative role.
• Excellent communication skills, both written and verbal.
• Highly organized and comfortable multi-tasking.

Responsibilities

• Maintain office environment and equipment.
• Coordinate travel arrangements and manage expenses.
• Support company events and culture initiatives.

Skills

Communication

Organizational Skills

Proactivity

Tools

Microsoft Office

Google Workspace

Job description

We’re a creative-first social agency in the business of spinning heads and stopping thumbs, and we make brands relevant. We fuse social know-how with data and insights to create industry-leading creative on a global scale and we love creating big ideas for small screens! Founded by Max Whicher and Alex Bodini in 2016, Spin now boasts a team of over 50 social natives who deliver social campaigns for global brands, including Google, loveholidays, Ali Express, Warner Bros, Fujifilm, and Princes.

We love creating big ideas for small screens! We are a diverse group of creators, analysts, specialists, enthusiasts, deep-thinkers and boundary-pushers.

Our blend of passion and fun has garnered us multiple awards for creating a fantastic workplace. (This is where we brag about being recognised as one of the 'Top 100 Best Places to Work' and ‘Culture 100 Award Winners’)

You can see more of what we're about at spinbrands.com and take a peek at our smiling faces on our 'About Us' page.

The Role

Less about us, more about you.

We’re on the hunt for a highly organised and detail-oriented Office Assistant to provide essential administrative support to our rapidly expanding team. The successful candidate will play a pivotal role in maintaining a smooth and efficient office environment, ensuring that daily operations run seamlessly.

Here’s what you’ll be doing...

• Office maintenance
• Keeping it tidy, comfortable, and stocked with everything needed to keep operations running smoothly.
• Coordinating with vendors and suppliers for office repairs and maintenance.
• Managing front-of-house operations, organising deliveries, and welcoming clients and candidates to the office for meetings.
• Maintaining office equipment, ensuring everything is working properly and coordinating repairs when needed.
• Keeping the office a safe environment to work in, ensuring it is compliant with policies such as fire safety and first aid.
• To keep on top of the team's use of meeting rooms, keeping them tidy and ensuring no clashes occur.
• Administrative support
• Coordinate travel arrangements for the team, including flights and hotels.
• Arranging catering and any other logistics for meetings.
• Maintaining accurate records of office-based expenses, and collaborating with the Finance team on budgets.
• Company events & culture
• Support the social committee in organising company events, such as the fortnightly pub trips or our annual boat party!
• Ensure the smooth running of any office-based activities, such as run club, monthly lunch club, and monthly masseuse visit.
• Play a key role in shaping and sustaining our workplace culture, ensuring that our office remains a collaborative, motivating, and enjoyable space for all team members

Here’s what we need from you...

• Proactivity. You’re a self-starter who takes initiative, anticipating the team's needs.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office and Google Workspace.
• You’re a team player, willing to get things done with a positive can-do attitude.
• You’re highly organised and comfortable multi-tasking.

And for some extra brownie points...

• Previous experience in an office environment or an administrative role.
• A genuine love for organising, whether it’s managing calendars and inboxes, tidying kitchen cupboards, or keeping client products in perfect order!
• Being tech-savvy. It’s not an IT role, but you may occasionally be asked about WiFi or laptop issues.

Some Specifics

• Time: 38 hours, 5 days a week (Mon-Fri)
• Location: Borough, London (as you’d expect with an Office Assistant position, this role will primarily be based in the office, with up to 1 day per week working from home.)
• This role will be reporting to the HR Manager

The Perks

• Bonuses Celebrate company wins with our bonus scheme – earn up to 20% additional salary - cha-ching!
• Holidays - 25 days of holiday to recharge plus an additional holiday day for every year you are at Spin!
• Hours - Friday 4 PM finishes to kickstart your weekend
• Healthcare - Fully comprehensive private healthcare, including mental health and physiotherapy - We want you to be as healthy and happy as possible!
• Development ️- Access to personal L&D budget - Explore what you love doing and grow your skills
• Maternity/Paternity Enhanced parental leave policies and support - We want you to have the most time with your little ones!
• Enhanced pension contributions - Did somebody say retirement cruise fund?
• Socials - Team outings, events, and epic socials planned by our social committee! - We know how to have fun!

Our Values

• Always Be Curious: Explore the “what ifs” and experiment freely.
• Keep Up: Embrace change and move fast.
• Uphold High Standards: Take pride in delivering excellence.
• Act With Initiative: Spot opportunities and take action.
• Show Respect, Always: Value and respect everyone in our people-first business.

The process

• Initial screening call with Daisy, Talent Acquisition Lead
• 1st stage interview with Becca, HR Manager
• Short written task to complete ahead of the final stage
• Final stage interview with Alex, CEO

At Spin, we foster a vibrant work environment that thrives on diverse perspectives and creative ideas. As strong advocates for inclusion and representation, we actively encourage applications from individuals of all backgrounds, regardless of race, disability, religion, gender identity, sexual orientation, or age.

Beyond compliance, we take pride in building a dynamic work environment that fosters creativity and champions inclusion, diversity, and representation.

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