Office Services Assistant

Sidley Austin LLP; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in London seeks an Office Services Assistant to provide crucial administrative support. The role involves managing office logistics, maintaining documentation, and ensuring efficient operations. Ideal candidates will thrive in fast-paced environments, possess strong communication skills, and be team-oriented. This position offers a dynamic work atmosphere with opportunities for growth.

Qualifications

• Ability to work in a fast-paced environment.
• Good communication and interpersonal skills.
• Flexible attitude with the ability to work beyond core hours.

Responsibilities

• Sorting and delivering incoming and outgoing post.
• Maintaining stock levels for stationary and reprographics consumables.
• Assisting with setting up meeting rooms.

Skills

Communication

Interpersonal Skills

Analytical Skills

Problem Solving

Team Player

Customer Service

Tools

Microsoft Office

Job description

Summary

The Office Services Assistant undertakes a variety of tasks to support the busy and growing London office of Sidley Austin. He/she will be responsible for providing administrative support to the Office Services Manager to ensure that the delivery of facilities support to the office is kept to a high level. Maintaining documentation, providing practically support the office and assist in ensuring the office is correctly provisioned.

Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each Essential Duty and Responsibility (the “Essential Duties”) satisfactorily. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the Essential Duties.

• Sorting and delivering incoming and outgoing post in a timely manner
• To deliver and collect documentation throughout the day
• Collect deliveries made to the firm from the loading bay and accurately log them in to the inhouse system
• Arranging national and international couriers
• Arranging to collection and delivery of confidential waste
• To be responsible for general housekeeping including keeping copy rooms tidy and topped up with stationary, paper, toner and cartridges
• To maintain stock levels for stationary and reprographics consumables and place orders for supplies when appropriate.
• To liaise with building security and the landlord for contractor and engineer access.
• To assist with setting up meeting rooms, to include moving and rebuilding room set ups and moving chairs.
• Ordering business cards for staff and lawyers as and when required.
• Reporting any building or engineering issues directly to the landlord
• Assisting the office services team with internal office moves, to include moving and building desks and furniture items, storage boxes and IT equipment.
• To ensure incoming and outgoing work is delivered within the agreed service level agreements and deadlines are met.
• To work with the Office Services Manager to monitor and record usage and cost of all print/copy related consumables.

Qualifications

Candidate profile

• Ability to work in a faced-paced environment, both proactively and reactively
• Good communication and interpersonal skills
• Flexible attitude with the ability to work beyond core hours if necessary and weekends
• Ability to work harmoniously and effectively with others as part of a team
• Thorough and consistent
• Competent with Microsoft Office
• Practical maintenance skills
• Basic reprographics knowledge desirable

Other skills and abilities:

The following will also be required of the successful candidate:

• Team player
• Good written communication skills
• Strong analytical and problem solving skills
• Able to work harmoniously and effectively with others
• A self-starter who desires to show ownership and commitment to the job
• Able to preserve confidentiality and exercise discretion
• Ability to work in a fast pace and high pressure environment.
• Customer service ethos