Office Assistant

Scorpio Group; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking an Office Assistant to support its vibrant London office. This role is ideal for a proactive individual looking to kickstart their career in a dynamic environment. Responsibilities include managing office supplies, coordinating travel arrangements, and assisting with HR-related duties. The company values its employees and offers competitive benefits, including health and dental insurance, generous holiday allowances, and a pension scheme. Join a team that prioritizes diversity and inclusion, where your contributions will be valued and recognized.

Benefits

25 days holiday + bank holidays

Health insurance

Dental insurance

Travel insurance

Company pension scheme

Qualifications

• Graduate/Entry level required.
• Proficiency in Microsoft Office programs is essential.

Responsibilities

• Welcoming guests and being the first point of contact.
• Managing courier services, posts, and deliveries.
• Assisting with travel arrangements and company event planning.

Skills

Good written and verbal communication skills

Customer service oriented

Proactive

Ability to work well under pressure

Reliable and Dependable

Team player

Good organization skills

Ability to Maintain Strict Confidentiality

Appropriate Mathematical Skills

Education

A level

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

OFFICE ASSISTANT

Department: General Services

Reporting To: Office Manager
Location: London

Contract Type: Maternity Cover
Start Date: 02/06/2025

COMPANY OVERVIEW
Scorpio is a leading service provider engaged in the seaborne transportation of commodities and petroleum products, and one of the most globally prominent wind turbine installation vessel companies. It provides full technical management expertise as well as commercially managing a fleet of over 150 vessels from offices located across Europe, North America, the Middle East and Asia.

PRIMARY RESPONSIBILITIES AND DUTIES
Office assistant duties: Welcoming guests, Being the first point of contact for the business in person and via the main line of the office.
• Meeting rooms reservations
• Managing courier services, posts, deliveries
• Arranging for office supplies
• Assist with company event planning
• Assist with employee’s insurance benefits
• Assist with travel arrangements, hotel and cab bookings

ADDITIONAL DUTIES
• Managing invoices receiving, checking and forwarding to the accounts
• Arranging for petty cash and booking expenditure in the petty cash book
• Filing documents locally
• Liaising with other Scorpio offices
• Assisting with HR related duties in London office

EXPERIENCE
• Graduate/Entry level required

COMPETENCIES
• Good written and verbal communication skills
• Customer service oriented
• Proactive
• Ability to work well under pressure
• Reliable and Dependable
• Team player
• Good organization skills
• Ability to Maintain Strict Confidentiality
• Appropriate Mathematical Skills
• Proficiency in Microsoft Excel, Word, Outlook programs

QUALIFICATIONS
A level

WHAT WE OFFER
• We believe that to be an employer of choice, we need to take care of our employees.
This is why, if you join our Company, you will enjoy benefits such as:
• Competitive terms and conditions;
• A salary in line with the market;
• 25 days holiday + bank holidays;
• Health/dental/travel insurances;
• Company pension scheme.

At Scorpio, our people are our strength, and their diverse talents are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion. We do not discriminate based on any protected attribute, including race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law.