Office and Finance Administrator

JR United Kingdom; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company specializing in sourcing and supplying edible nuts is seeking an Office and Finance Administrator in London. This role is crucial for ensuring smooth daily operations and includes handling finance duties alongside general administrative tasks. The ideal candidate will possess strong organisational abilities and effective communication skills, contributing to a dynamic work environment.

Qualifications

• Experience in a commodity trading or commercial environment desirable.
• Solid grounding in administration.

Responsibilities

• Processing supplier invoices and handling payment transactions.
• Administering contracts and managing office operations.
• Providing ad-hoc support to the management.

Skills

Organisational skills

Communication skills

Ability to multitask

Job description

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Office and Finance Administrator, London (City of London)

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Client:

Richard James Recruitment Specialists Ltd

Location:

London (City of London), United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

2

Posted:

16.06.2025

Expiry Date:

31.07.2025

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Job Description:

Our client specialises in the sourcing and supply of edible nuts into the confectionery industry and are key suppliers to major names across the sector.

Reporting to the Director, we are seeking a highly organised and proactive Office Administrator to support the smooth and efficient running of daily office operations. The ideal candidate will handle a wide range of administrative and accounting tasks, ensuring that the office functions effectively and professionally.

Responsibilities include:

Finance Duties:

• Processing supplier invoices, expenses, and credit notes and investigating any discrepancies.
• Setting up payments in the company bank accounts for authorization.
• Sending payment instructions and loan requests to the bank, followed by processing all relevant bank charges in ITAS.
• Reporting on European VAT.
• Reconciliation of supplier statements.
• FX reconciliation by processing the currency in ITAS.
• Assisting the Finance Director with bank reconciliation against the ledgers as required.
• Preparing payment letters/instructions with accompanying loan documents for purchase invoices.

Administration & Office Duties:

• Contract setup and record management using the commodity trading program ITAS, including maintenance of client details.
• Sending contracts to the counterparties and following up on any outstanding unsigned contracts.
• Assisting the logistics department when required, such as logging new documents received, updating details on ITAS, and scanning them into the shared drive.
• Reception and switchboard duties.
• Organising samples to be posted or couriered when required by traders.
• Providing ad-hoc admin support to the Managing Director and other traders.

Skills and Experience Required:

• Solid grounding in administration, ideally with experience in a commodity trading or commercial environment.
• Excellent organisational skills.
• The ability to multitask in a dynamic environment.
• Excellent communication skills in English.