Office and Finance Administrator

JR United Kingdom; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the confectionery sector is seeking an Office and Finance Administrator to ensure smooth daily operations. This role involves a mix of finance and administration responsibilities, including processing invoices and managing contracts. The ideal candidate will have strong organizational skills and previous experience in a commercial environment, capable of multitasking effectively.

Qualifications

• Solid grounding in administration, ideally in a commodity trading or commercial environment.
• Excellent communication skills in English.

Responsibilities

• Processing supplier invoices, expenses, and credit notes.
• Contract setup and record management using ITAS.
• Providing ad-hoc admin support to the Managing Director.

Skills

Organisational Skills

Multitasking

Communication Skills

Job description

Social network you want to login/join with:

Office and Finance Administrator, london

col-narrow-left

Client:

Richard James Recruitment Specialists Ltd

Location:

london, United Kingdom

Job Category:

Other

-

EU work permit required:

Yes

col-narrow-right

Job Views:

4

Posted:

10.06.2025

Expiry Date:

25.07.2025

col-wide

Job Description:

Our client specialises in the sourcing and supply of edible nuts into the confectionary industry and are key suppliers to major names across the sector.

Reporting to the Director, we are seeking a highly organised and proactive Office Administrator to support the smooth and efficient running of daily office operations. The ideal candidate will handle a wide range of administrative and accounting tasks, ensuring that the office functions effectively and professionally.

RESPONSIBILITIES INCLUDE:

Finance Duties:

• Processing supplier invoices, expenses and credit notes and investigating any discrepancies.
• Setting up payments in the company bank accounts for authorisation.
• Sending payment instructions and loan requests to the bank, followed by processing all relevant bank charges in ITAS.
• Reporting on European VAT.
• Reconciliation of supplier statements.
• FX reconciliation by processing the currency in ITAS.
• Assisting the Finance Director with bank reconciliation against the ledgers as and when required.
• Preparing payment letters/instructions with accompanying loan documents for purchase invoices.

Administration & Office Duties:

• Contract set up and record management using the commodity trading program ITAS, includes maintenance of client details.
• Sending contracts to the counter parties and chasing any outstanding unsigned contracts.
• Assisting the logistics department when required such as logging new documents received, updating details on ITAS and scanning them into the shared drive.
• Reception/switchboard duties.
• Organising samples to be posted/couriered when required by the traders.
• Provide ad-hoc admin support to the Managing Director and other traders.

SKILLS AND EXPERIENCE REQUIRED:

• Solid grounding in administration, ideally with experience in a commodity trading or commercial environment.
• Excellent Organisational Skills.
• The ability to multitask in a dynamic environment.
• Excellent communication skills in English.