Office and Finance Administrator

Richard James Recruitment Specialists Ltd; London; On-site; GBP 31,000 - 40,000; Full time

Job summary

A leading company specializing in the confectionery industry's supply of edible nuts seeks a proactive Office Administrator. Reporting to the Director, the role supports daily operations through finance responsibilities and general administrative duties. Successful candidates will exhibit excellent organizational skills and administrative experience.

Qualifications

• Solid grounding in administration.
• Experience in a commodity trading or commercial environment is ideal.

Responsibilities

• Processing supplier invoices and managing discrepancies.
• Assisting the Finance Director with bank reconciliations.

Skills

Organisational Skills

Multitasking

Communication Skills

Tools

ITAS

Job description

Direct message the job poster from Richard James Recruitment Specialists Ltd

Our client specialises in the sourcing and supply of edible nuts into the confectionary industry and are key suppliers to major names across the sector.

Reporting to the Director, we are seeking a highly organised and proactive Office Administrator to support the smooth and efficient running of daily office operations. The ideal candidate will handle a wide range of administrative and accounting tasks, ensuring that the office functions effectively and professionally.

RESPONSIBILITIES INCLUDE:

Finance Duties:

• Processing supplier invoices, expenses and credit notes and investigating any discrepancies.
• Setting up payments in the company bank accounts for authorisation.
• Sending payment instructions and loan requests to the bank, followed by processing all relevant bank charges in ITAS.
• Reporting on European VAT.
• Reconciliation of supplier statements.
• FX reconciliation by processing the currency in ITAS.
• Assisting the Finance Director with bank reconciliation against the ledgers as and when required.
• Preparing payment letters/instructions with accompanying loan documents for purchase invoices.

Administration & Office Duties:

• Contract set up and record management using the commodity trading program ITAS, includes maintenance of client details.
• Sending contracts to the counter parties and chasing any outstanding unsigned contracts.
• Assisting the logistics department when required such as logging new documents received, updating details on ITAS and scanning them into the shared drive.
• Reception/switchboard duties.
• Organising samples to be posted/couriered when required by the traders.
• Provide ad-hoc admin support to the Managing Director and other traders.

SKILLS AND EXPERIENCE REQUIRED:

• Solid grounding in administration, ideally with experience in a commodity trading or commercial environment.
• Excellent Organisational Skills.
• The ability to multitask in a dynamic environment.
• Excellent communication skills in English.
• Knowledge of ITAS is an advantage.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance, Accounting/Auditing, and Administrative

• Industries

  Oil and Gas, Financial Services, and Transportation, Logistics, Supply Chain and Storage

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