Office Administrator (Professional Services)

Moore Kingston Smith LLP; Redhill; Presencial; GBP 32.000 - 35.000; Jornada completa

Descripción de la vacante

Moore Kingston Smith LLP in Redhill is seeking an organised Office Administrator to support Partners and the wider team. The role covers client administration, billing support and general office coordination, with on-site work five days a week. Some flexibility to work from home may be available.

This role suits someone with prior administrative experience, ideally in accountancy or professional services. The office is based in Redhill and reports to Partners.

Formación

• Experience in an administrative role, preferably within professional services.
• Experience with client administration, billing or onboarding advantageous.
• Strong IT skills and ability to learn new systems.
• Excellent written and verbal communication.”
• Organised with attention to detail.
• Ability to work independently and as part of a team.

Responsabilidades

• Maintain accurate client and contact records using the firm's internal systems.
• Assist with new client onboarding and related administration.
• Prepare monthly draft client bills for review and approval.
• Prepare and distribute correspondence, documents and emails.
• Provide general administrative support to Partners, Managers and colleagues.
• Handle incoming calls, emails, post, scanning and filing.
• Coordinate office supplies and help maintain tidy, organised meeting rooms and communal areas.
• Assist with organising meetings and events, including invitations, venue bookings and catering arrangements.
• Support other administrative tasks as required to ensure the smooth running of the office.

Conocimientos

Organisational skills

Communication skills

Attention to detail

Teamwork

Customer service

Proactive attitude

Herramientas

Microsoft Office

Descripción del empleo

Office Administrator (Professional Services)

Application Deadline: 28 November 2026

Department: Secretarial

Employment Type: Permanent - Full Time

Location: Redhill

Reporting To: Partners

Compensation: £32,000 - £35,000 / year

Description

We are looking for an organised and proactive Office Administrator to join our Redhill office. You will provide administrative support to Partners, Managers and the wider team, helping to ensure the smooth day-to-day running of the office. This is a varied role involving client administration, billing support, correspondence and general office coordination

The role would suit someone with previous administrative experience, ideally gained within an accountancy firm, financial services organisation or similar professional services environment.

This role is based at our Redhill office, with an expectation to work on-site five days a week. Some flexibility to work from home may be available, depending on business needs.

Key Responsibilities

• Maintain accurate client and contact records using the firm's internal systems.
• Assist with new client onboarding and related administration.
• Prepare monthly draft client bills for review and approval.
• Prepare and distribute correspondence, documents and emails.
• Provide general administrative support to Partners, Managers and colleagues.
• Handle incoming calls, emails, post, scanning and filing.
• Coordinate office supplies and help maintain tidy, organised meeting rooms and communal areas.
• Assist with organising meetings and events, including invitations, venue bookings and catering arrangements.
• Support other administrative tasks as required to ensure the smooth running of the office.

Skills, Knowledge & Expertise

• Previous experience in an administrative role, preferably within accountancy, financial services or a similar professional services environment.
• Good IT skills, including Microsoft Office, with the ability to learn new systems.
• Strong organisational skills and the ability to manage multiple tasks.
• Good attention to detail and accuracy.
• Clear and professional written and verbal communication skills.
• A friendly, helpful and professional approach when dealing with clients and colleagues.
• Ability to work independently and as part of a team.
• A flexible, proactive attitude and willingness to support others.
• Experience with client administration, billing or onboarding would be advantageous, although training on our internal systems will be provided.