Office Administrator & Governance Support

Confidential; Mid and East Antrim District; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Competitive pay

Permanent opportunity

Board exposure

Supportive team

Training & development

Impactful work

Job summary

MACS is a well-established charity in Northern Ireland seeking an Office Administrator to join the HR and Administration team. You will provide a broad range of administrative support across the organisation and assist the Senior Management Team to ensure efficient operations.

This varied role suits someone highly organised, proactive and detail-focused, with excellent communication skills and the ability to manage a busy workload.

Qualifications

• This role requires strong administrative and organisational skills with the ability to plan and prioritise a varied workload.
• Excellent communication and interpersonal skills for a wide range of stakeholders.
• High attention to detail and accuracy in all tasks.
• Ability to work independently and as part of a wider team.
• Proactive approach with initiative and professional conduct.
• Commitment to ongoing learning, training and development.
• Flexible and adaptable to changing priorities.

Responsibilities

• Maintain a welcoming, professional environment for young people, visitors and professionals.
• Handle correspondence, telephone enquiries and reception duties.
• Process mail and maintain accurate records.
• Provide administrative support to the Senior Management Team.
• Prepare, collate and distribute organisational information and documentation.
• General office administration including supplies, data entry, meeting support and photocopying.
• Manage meeting room bookings and organisational diaries.
• Assist with conferences, seminars and training workshops, including delegate packs.
• Support marketing campaigns and promotional activities.
• Ensure the office is safe, comfortable and fit for purpose.
• Support Health & Safety compliance and arrange facilities maintenance.
• Organise and chair regular office meetings and capture staff feedback.
• Participate in supervision, team meetings and development activities.

Skills

Administrative skills

Organisational skills

Communication

Attention to detail

Independent working

Initiative

Record keeping

Team collaboration

Professional development

Tools

None

Job description

MACS is a well-established charity in Northern Ireland seeking an Office Administrator to join the HR and Administration team. You will provide a broad range of administrative support across the organisation and assist the Senior Management Team to ensure efficient operations.

This varied role suits someone highly organised, proactive and detail-focused, with excellent communication skills and the ability to manage a busy workload.