Office Administrator - Governance & Management Support

Honeycomb; Belfast City District; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Competitive salary

Permanent opportunity potential

Varied role across administration and,

Senior management exposure

Training and development

Contribution to young people's lives

Valued organisational skills

Job summary

MACS is seeking an Office Administrator to join the HR and Administration team in Northern Ireland. You will deliver broad administrative and operational support across the organisation and assist the Senior Management Team to ensure efficient, effective operations.

The role suits someone highly organised, proactive and detail-focused, with excellent communication skills and the ability to manage a busy workload.

Qualifications

• Strong administrative and organisational skills with the ability to plan and prioritise a varied workload.
• Excellent communication and interpersonal skills.
• High level of attention to detail and accuracy.
• Ability to work independently and as part of a wider team.
• Professional and proactive approach to work, with the ability to take initiative.
• Ability to communicate effectively with a wide range of people, including young people, staff and external stakeholders.
• Ability to maintain accurate and comprehensive records.
• Commitment to ongoing learning, training and professional development.
• Flexible and adaptable approach to work.

Responsibilities

• Maintain a welcoming and professional environment for young people, visitors and professionals.
• Handle correspondence, telephone enquiries and reception duties.
• Process incoming and outgoing mail and maintain accurate records.
• Provide administrative support to the Senior Management Team.
• Prepare, collate and distribute organisational information and documentation.
• Complete general office administration, including ordering supplies, data entry, meeting support, photocopying and arranging refreshments.
• Manage meeting room bookings and organisational diaries.
• Assist with the organisation of conferences, seminars and training workshops, including preparing delegate packs.
• Support marketing campaigns and promotional activities.
• Ensure the office is safe, comfortable and fit for purpose.
• Support Health & Safety compliance, complete regular office checks and arrange facilities maintenance when required.
• Organise and chair regular office meetings, ensuring staff feedback and suggestions are captured and followed up.
• Participate in supervision, team meetings and personal and professional development activities.

Skills

Administrative skills

Organisational skills

Communication skills

Attention to detail

Independent worker

Proactive approach

Stakeholder communication

Record keeping

Learning mindset

Flexible/adaptable

Job description

MACS is seeking an Office Administrator to join the HR and Administration team in Northern Ireland. You will deliver broad administrative and operational support across the organisation and assist the Senior Management Team to ensure efficient, effective operations.

The role suits someone highly organised, proactive and detail-focused, with excellent communication skills and the ability to manage a busy workload.