Office Administrator (Fixed Term Maternity Cover)

Nuada; Belfast City District; On-site; GBP 21,000 - 32,000; Full time

Benefits offered by this job

35 days holiday

Birthday day off

Pension contributions

Private health insurance

Income protection

Life insurance

Job summary

Nuada is seeking an organised and personable Office Administrator to support a growing Cleantech team in Belfast. You will manage diaries, coordinate meetings, handle travel, and maintain filing systems to ensure smooth daily operations.

The role requires excellent communication, discretion with confidential information, and proficiency in Microsoft 365. A proactive, team-oriented approach will help maintain a positive workplace culture, with a pension, private health cover, and generous holiday

Qualifications

• Previous experience in administrative, office support or coordinator role.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams).
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional and proactive approach to work.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide comprehensive administrative support to managers and the wider team.
• Coordinate meetings, diaries, travel arrangements and accommodation bookings.
• Maintain accurate electronic and physical filing systems.
• Support document control processes and ensure records are maintained in accordance with company procedures.
• Manage incoming correspondence, emails and telephone enquiries.
• Assist with onboarding activities for new employees and visitors.
• Maintain training records, holiday trackers and departmental administration logs.
• Coordinate company events, meetings and site visits as required.
• Work collaboratively with departments across the business to ensure administrative processes run efficiently.
• Undertake any other reasonable duties required to support business operations.

Skills

Organisational skills

Time management

Attention to detail

Written communication

Verbal communication

Multitasking

Discretion

Proactive approach

Tools

Microsoft Office 365

Job description

Nuada is a vibrant Cleantech business that has developed an exciting next-generation carbon capture system.

We are entering an exciting growth phase and are looking for an office administrator with excellent organisation skills and personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. Your role is to help create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness, communication and safety. Join our team and help us capture the future.

Key Responsibilities

• Provide comprehensive administrative support to managers and wider team members.
• Coordinate meetings, diaries, travel arrangements and accommodation bookings.
• Maintain accurate electronic and physical filing systems.
• Support document control processes and ensure records are maintained in accordance with company procedures.
• Manage incoming correspondence, emails and telephone enquiries.
• Assist with onboarding activities for new employees and visitors.
• Maintain training records, holiday trackers and departmental administration logs.
• Coordinate company events, meetings and site visits as required.
• Work collaboratively with departments across the business to ensure administrative processes run efficiently.
• Undertake any other reasonable duties required to support business operations.
• Previous experience in administrative, office support or coordinator role.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office 365, including Word, Excel, PowerPoint, Outlook and Teams.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional and proactive approach to work.
• Ability to handle confidential information with discretion.
• Competitive salary
• 35 days holiday (Pro-rated, inc. Bank Holidays) plus your birthday off.
• Generous pension contribution
• Private health insurance
• Income Protection and life insurance
• The opportunity to continue to develop both personally and professionally, in our rapidly growing company.
• A brilliant company culture that encourages initiative, collaboration, and positivity at work
• Recognition for delivering a new, world-leading, technology.