Office Administrator (f/m/d) (4)

3B Scientific GmbH; Sefton; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Remote work options

Professional development

Inclusive culture

Job summary

Immersive Interactive, based in Southport, United Kingdom, is seeking an Office Administrator (f/m/d) to join our dynamic team. You will manage financial administration and HR, using Xero accounting software, while supporting office operations and procurement.

You will coordinate with internal teams to ensure accurate financial records, assist in budget planning, and help maintain a collaborative, efficient work environment with flexible arrangements.

Qualifications

• Proven experience as an Administrator in a similar role.
• Proficiency with Xero accounting software is essential.
• Experience in HR admin, office management and procurement is desirable.

Responsibilities

• Manage all financial administration, invoicing, expense tracking and reconciliation using Xero.
• Coordinate with internal teams to ensure timely processing of financial transactions.
• Support HR functions including onboarding, offboarding and records management.
• Handle procurement: sourcing suppliers, negotiating contracts and vendor relations.
• Provide admin support across departments and organize company events.

Skills

Administrative experience

Xero proficiency

HR administration

Office management

Procurement

Tools

Xero

Job description

At Immersive Interactive, we create cutting-edge Immersive Rooms and Experiences powered by our Immersive Studio platform. Our Immersive Rooms are innovative spaces where continuous spanning images are projected across the walls and floors, creating fully engaging environments. These rooms are widely used in education, simulation training, and various other fields, providing transformative and interactive experiences. We pride ourselves on delivering cutting-edge technology with exceptional service, making meaningful impacts on our clients' businesses.

At our company Immersive Interactive based in Southport, United Kingdom, we are looking for an

Office Administrator (f/m/d)

Position Overview:

We are seeking a skilled Administrator with proficiency in Xero to join our dynamic team. As an Administrator, you will play a crucial role in ensuring the smooth operation of our administrative processes, particularly in managing financial transactions and records using Xero accounting software. Additionally, you will be responsible for HR, office management, and procurement duties to support the efficient functioning of our organization. This position offers an exciting opportunity to contribute to the growth and success of Immersive while working in a collaborative and innovative environment.

Key Responsibilities:

• Manage all aspects of financial administration, including invoicing, expensetracking, and reconciliation, using Xero accounting software.
• Coordinate with internal teams to ensure accurate and timely processing of financial transactions.
• Assist in budget planning and monitoring to support strategic decision-making.
• Maintain comprehensive and up-to-date records of financial transactions and documentation.
• Provide administrative support to various departments as needed, including managing correspondence, scheduling meetings, and organizing company events.
• Oversee HR functions, including employee onboarding, offboarding, and personnel record management.
• Assist in the recruitment process by posting job openings, scheduling interviews, and coordinating with candidates.
• Manage office supplies inventory and procurement, ensuring adequate stock levels and cost-effectiveness.
• Handle procurement activities, including sourcing suppliers, negotiating contracts, and managing vendor relationships.
• Ensure compliance with company policies and procedures in all procurement processes.
• Collaborate with internal stakeholders to identify procurement needs and optimize purchasing strategies.

Requirements:

• Proven experience as an Administrator or similar role, with a strong background in financial administration.
• Proficiency in Xero accounting software is essential.
• Experience in HR administration, office management, and procurement is highly desirable.
• Excellent organizational and multitasking abilities, with meticulous attention to detail.
• Strong communication and interpersonal skills, with the ability to interact effectively with colleagues and external stakeholders.
• Ability to work independently and collaboratively in a fast-paced environment.
• Prior experience in the technology or creative industries is preferred but not required.

Benefits:

• Competitive salary commensurate with experience.
• Flexible working arrangements, including remote work options.
• Opportunities for professional development and growth within a dynamic industry.
• A supportive and inclusive work culture that values creativity, collaboration, and innovation.

Immersive UK is an equal opportunity employer and welcomes applications from individuals of all backgrounds.