Office Administrator – Data & Logistics Compliance

Altrad Services A/S; Appleton Thorn; On-site; GBP 21,000 - 27,000; Full time

Job summary

Altrad are seeking an experienced Office Administrator to support the Base Facility's day-to-day operations and administration. You will maintain tracking systems, equipment records and logistics data, ensuring compliance with AIS guidelines and industry regulations.

The role involves close collaboration with internal teams and external suppliers to improve administrative processes. The ideal candidate has NVQ Level 2/3 or equivalent experience, strong Excel skills, and a proven ability to

Qualifications

• NVQ Level 2/3 in a relevant subject or equivalent practical work experience.
• Proven ability to manage and prioritise a varied workload effectively.
• Advanced knowledge of Microsoft Office applications, particularly Excel.

Responsibilities

• Provide general Base Facility administrative support, including filing and maintaining Excel spreadsheets and registers.
• Create detailed Excel reports and pivot tables to monitor equipment and shipping utilisation data.
• Update and maintain equipment certification records using the Eplant system.
• Raise transport POs, manage local internal billing and raise material requisitions.
• Check and maintain shipping documentation on shared networks.
• Carry out customs compliance checks for international shipments.
• Prepare CTR documentation for hire of external equipment.
• Coordinate vehicle logistics, including tracking, servicing and licence checks.
• Check and approve incoming invoices and resolve supplier queries.
• Update Integrated Management System (IMS) documentation.
• Collaborate with internal departments and external suppliers for smooth operations.

Skills

Strong organisational skills

Excellent communication

Team collaboration

Education

NVQ Level 2/3 in a relevant subject

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Eplant system

IMS documentation

Job description

Altrad are seeking an experienced Office Administrator to support the Base Facility's day-to-day operations and administration. You will maintain tracking systems, equipment records and logistics data, ensuring compliance with AIS guidelines and industry regulations.

The role involves close collaboration with internal teams and external suppliers to improve administrative processes. The ideal candidate has NVQ Level 2/3 or equivalent experience, strong Excel skills, and a proven ability to