Office Administrator

Altrad Services A/S; Appleton Thorn; On-site; GBP 21,000 - 27,000; Full time

Job summary

Altrad are seeking an experienced Office Administrator to support the Base Facility's day-to-day operations and administration. You will maintain tracking systems, equipment records and logistics data, ensuring compliance with AIS guidelines and industry regulations.

The role involves close collaboration with internal teams and external suppliers to improve administrative processes. The ideal candidate has NVQ Level 2/3 or equivalent experience, strong Excel skills, and a proven ability to

Qualifications

• NVQ Level 2/3 in a relevant subject or equivalent practical work experience.
• Proven ability to manage and prioritise a varied workload effectively.
• Advanced knowledge of Microsoft Office applications, particularly Excel.

Responsibilities

• Provide general Base Facility administrative support, including filing and maintaining Excel spreadsheets and registers.
• Create detailed Excel reports and pivot tables to monitor equipment and shipping utilisation data.
• Update and maintain equipment certification records using the Eplant system.
• Raise transport POs, manage local internal billing and raise material requisitions.
• Check and maintain shipping documentation on shared networks.
• Carry out customs compliance checks for international shipments.
• Prepare CTR documentation for hire of external equipment.
• Coordinate vehicle logistics, including tracking, servicing and licence checks.
• Check and approve incoming invoices and resolve supplier queries.
• Update Integrated Management System (IMS) documentation.
• Collaborate with internal departments and external suppliers for smooth operations.

Skills

Strong organisational skills

Excellent communication

Team collaboration

Education

NVQ Level 2/3 in a relevant subject

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Eplant system

IMS documentation

Job description

About The Role

Altrad are currently looking for an experienced Office Administrator to join our team and support the day-to-day operations and administration of our Base Facility.

The successful candidate will play a key role in maintaining tracking systems, equipment records and logistics data, ensuring compliance with company standards and industry regulations. Working closely with internal teams and external suppliers, you will support operational efficiency, ensure compliance with AIS guidelines and identify opportunities to improve administrative processes.

Key Deliverables:

• Provide general Base Facility administrative support, including filing and maintaining Excel spreadsheets and registers relating to Base Facility workscopes.
• Create detailed Excel reports and pivot tables to monitor equipment and shipping utilisation data.
• Update and maintain equipment certification records using the dedicated Eplant system.
• Raise transport Purchase Orders (POs), manage local internal billing and raise material requisitions for plant and equipment.
• Check and maintain shipping documentation on shared networks.
• Carry out customs compliance checks for international shipments alongside MSS reports.
• Prepare Cost-Time-Resource (CTR) documentation for the hire of external equipment.
• Coordinate vehicle logistics, including tracking, servicing, repairs, fuel monitoring and driver licence checks.
• Check and approve incoming invoices, resolving any supplier invoice queries where necessary.
• Regularly update and maintain Integrated Management System (IMS) documentation.
• Work collaboratively with internal departments and external suppliers to ensure effective communication and smooth operational processes.

Key Requirements / Qualifications:

• NVQ Level 2/3 in a relevant subject or equivalent practical work experience.
• Demonstrable knowledge of the Oil & Gas sector.
• Previous experience working as an Office Administrator, Administrative Assistant or in a similar administrative role.
• Proven ability to manage and prioritise a varied workload effectively.
• Advanced knowledge of Microsoft Office applications, particularly Microsoft Excel.
• High proficiency in Excel reporting, pivot tables and data management.
• Good working knowledge of Microsoft Word and PowerPoint.
• Excellent organisational skills and attention to detail.
• Strong communication and relationship-building skills.
• Proactive, resourceful and able to work effectively both independently and as part of a team.

About Us

At Altrad, our people create endless opportunities.

We are the leading provider of support services transforming our nations critical infrastructure to operate safely and sustainably.

With over 16,000 talented people across our region, we provide the full spectrum of critical services including consulting, design, engineering, construction, asset life optimisation through to decommissioning, for industries both onshore and offshore.

Why Join Us?

• Work on high-impact projects within a leading organisation.
• Competitive salary and benefits package.
• Opportunities for career growth and professional development.
• Collaborative and dynamic work environment with a focus on innovation and excellence.

As an employer, we are committed to promoting and protecting the physical and mental health and wellbeing of all our people.

Inclusivity Statement

We are committed to making our recruitment process accessible and inclusive. If you require any adjustments at any stage – including interviews or assessments, please let us know. We’re happy to discuss what would help you take part fully