Office Administrator and Logistics Coordinator

Aurea Care Limited; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Aurea Care Limited seeks an Office Administrator and Logistics Coordinator to manage office and logistics operations. The role demands strong organisational and communication skills, with a focus on administrative duties, scheduling, and logistics coordination to ensure efficient business operations.

Benefits

Exclusive discounts through Bright Exchange

Confidential support through Employee Assistance Programme

Qualifications

• Experience in office administration or logistics coordination is essential.
• Strong multi-tasking and prioritisation skills.
• Knowledge of logistics processes preferred.

Responsibilities

• Oversee office administration, managing correspondence and office supplies.
• Coordinate logistics and scheduling for timely deliveries.
• Maintain accurate records for purchase orders and inventory.

Skills

Organisational skills

Communication

Attention to detail

Problem-solving

Education

Proven experience in office administration or logistics coordination

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

A career with Aurea Care Limited could be the perfect opportunity for you!

At Aurea Care Limited, we are committed to providing exceptional, high-quality care that allows our clients to remain in the comfort and security of their own homes. We are looking for dedicated individuals to join our team and help provide the best possible care to those in need.

Main Purpose of the Job:

We are seeking a highly organised and proactive Office Administrator and Logistics Coordinator to support the smooth running of our office and logistics operations. This role requires excellent administrative skills, attention to detail, and the ability to coordinate logistics efficiently to ensure seamless business operations.

Reports To:

Clinical Manager, Operational Manager, Human Resources Department, or Director (depending on the specific situation or structure).

Duties and Responsibilities:

• Oversee office administration, including managing correspondence, handling phone enquiries, and maintaining office supplies.
• Coordinate logistics and scheduling, ensuring efficient planning and timely deliveries.
• Liaise with suppliers, couriers, and transport providers to track shipments and resolve any delivery issues.
• Maintain accurate records, including purchase orders, invoices, and inventory logs.
• Process documentation for incoming and outgoing shipments, ensuring compliance with company policies.
• Support the team with general administrative duties, including data entry, filing, and report preparation.
• Assist in coordinating meetings, managing calendars, and booking travel arrangements when required.
• Work collaboratively with internal departments to support operational efficiency.

Qualifications and Skills:

• Proven experience in office administration, logistics coordination, or a similar role.
• Strong organisational skills with the ability to multitask and prioritise workload.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and relevant logistics software.
• Ability to work well under pressure and meet deadlines.
• Problem-solving mindset with a keen attention to detail.
• Knowledge of logistics processes and supply chain operations (preferred but not essential).

Working Conditions:

• Office-based role with occasional travel or site visits as required.
• Standard working hours, with flexibility depending on business needs

Employee Benefits:

As a valued member of our team, you will have access to a range of benefits, including:

• Bright Exchange – Access exclusive discounts, deals, and savings on shopping, travel, and entertainment.
• Employee Assistance Programme (EAP) – Receive confidential support for personal and professional challenges, including mental health, financial advice, and workplace wellbeing services.

Identification and Right to Work Requirements:

All applicants must provide valid identification and proof of their right to work in the UK before commencing employment. Acceptable forms of ID include a valid passport, a UK birth certificate, or a biometric residence permit. Non-UK nationals must provide the necessary visa or work permit documentation.

Sponsorship:

Please note that we do not provide visa sponsorship. Applicants must already have the legal right to work in the UK at the time of application.

Acknowledgement and Agreement:

The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.