Administrator

GetRecruited UK Ltd; York and North Yorkshire; Hybrid; GBP 23,000 - 28,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

Your birthday off

Healthcare cash plan

Wellbeing initiatives

In-house training

Personal development plan

Clear progression opportunities

Job summary

Get Recruited UK Ltd is partnering with a respected law firm in York to recruit a Receptionist / Office Administrator for a varied, long-term role in a busy support team.

You’ll be the first point of contact for clients, handling calls, post, and documents, while supporting multiple departments. The position combines front-desk duties with general administration and offers flexible working arrangements.

Qualifications

• Experience in reception or admin roles.
• Experience in a law firm or professional services is a plus.
• Confident communicator with people and phone skills.
• Strong organisation and ability to prioritise a varied workload.
• Proficient with Microsoft Office and general office systems.

Responsibilities

• Greet clients and visitors with a friendly, professional first impression.
• Answer incoming calls, transfer enquiries and take messages.
• Support colleagues across departments and maintain shared spaces.
• Receive, scan and distribute post and documents to staff.
• Handle client documents, including wills, with confidentiality.
• Log, store and retrieve files and deeds, keeping accurate records.
• Photocopy, scan, file and archive documents as required.
• Distribute internal emails and information to colleagues.
• Prepare meeting rooms and arrange refreshments and catering.
• Keep reception and office areas tidy and welcoming.
• Provide reliable reception and office cover with the team.
• Develop skills and take on additional admin responsibilities over time.

Skills

Communication

Organisation

Discretion

Customer service

Office IT

Tools

Microsoft Office

Job description

RECEPTIONIST / OFFICE ADMINISTRATOR
YORK CITY CENTRE, FLEXIBLE WORKING
FROM £25,000 + EXCELLENT BENEFITS

Are you an enthusiastic Receptionist or Office Administrator looking for a varied role where you can develop your skills and build a long-term career?

Get Recruited is working with an established law firm to recruit a Receptionist / Office Administrator to join its friendly support team.

Combining reception duties with administration, you'll be the first point of contact for clients and visitors while supporting colleagues across several legal departments.From welcoming visitors and handling calls to organising documents and preparing meeting rooms, you'll help keep the office running smoothly.

The firm invests in its people, with tailored training, clear progression opportunities and longstanding team members.This opportunity would suit a Receptionist, Office Administrator, Administration Assistant or Office Assistant who brings a positive attitude and takes pride in providing excellent service.

THE RECEPTIONIST / OFFICE ADMINISTRATOR ROLE:

• Welcome clients and visitors, providing a friendly and professional first impression.
• Answer incoming calls, transfer enquiries and take accurate messages.
• Support colleagues across departments including Family, Dispute Resolution, Residential Property, Private Client and Commercial.
• Receive, scan and distribute incoming post and documents to the appropriate staff.
• Handle client documents, including wills, with care and confidentiality.
• Log, store and retrieve files, wills and deeds, maintaining accurate records.
• Complete photocopying, scanning, filing and archiving.
• Distribute internal emails and information to colleagues.
• Prepare meeting rooms and organise refreshments and catering.
• Keep reception and shared areas tidy and welcoming.
• Work closely with the administration team to provide reliable reception and office cover.
• Develop your skills and take on additional administrative responsibilities as you progress.

THE PERSON:

• Experience as a Receptionist, Office Administrator, Administrative Assistant, Office Assistant or in a similar role.
• Experience within a law firm or professional services environment would be beneficial.
• A confident communicator who enjoys speaking with people in person and over the phone.
• Strong organisation skills, attention to detail and the ability to prioritise a varied workload.
• Comfortable using Microsoft Office, email and general office systems.
• Professional and discreet when handling sensitive information.
• Enthusiastic, reliable and willing to get involved in everyday office tasks.
• Looking for a long-term opportunity with scope to learn and develop.

THE BENEFITS:

• Salary from £25,000, depending on experience.
• 25 days' holiday plus bank holidays.
• Your birthday off.
• Death in service scheme.
• Healthcare cash plan.
• Wellbeing initiatives and a supportive team culture.
• In-house training and a personal development plan.
• Clear progression opportunities

We are an equal opportunities employer and we never charge candidates a fee for our services.